Handover Coordinator

Handover Coordinator

Job Purpose

The Operations Readiness & Handover Coordinator will support the safe and efficient start-up, operational readiness, and handover of major oil & gas projects. This role is responsible for coordinating Operations Readiness processes, including the development and implementation of Operations Readiness Plans (ORP), tracking readiness roadmap deliverables, and coordinating Project-to-Producing Asset (P-to-PA) handover activities. The position requires close coordination across project, operations, engineering, and support functions to ensure readiness activities and supporting documentation are completed according to project requirements and schedules.

Key Responsibilities

• Coordinate activities associated with the development, review, and approval of Operations Readiness Plans (ORPs).
• Review approved ORPs and develop detailed roadmap/deliverables tracking systems, including required fields and close-out evidence for each deliverable.
• Develop and maintain Operations Readiness and Roadmap charts based on input from relevant project and operational stakeholders.
• Maintain the Operations Readiness deliverables master file, including data connections with working files and accessibility of roadmap information to relevant stakeholders.
• Facilitate regular stakeholder meetings to monitor progress, identify overdue actions, and track completion of readiness deliverables.
• Maintain dashboards and prepare weekly, monthly, and ad-hoc progress reports.
• Ensure changes to readiness roadmaps are managed through an appropriate and standardized deviation/change-control process.
• Coordinate with project focal points to obtain supporting close-out evidence and follow up on overdue readiness deliverables.
• Coordinate the preparation and approval of Project-to-Producing Asset (P-to-PA) handover dossiers and Operational Acceptance Certificates (OAC).
• Support continuous improvement initiatives relating to Operations Readiness and Handover processes.
• Work effectively across multiple projects and stakeholder groups in a complex, multidisciplinary project environment.
• Ensure activities are performed in accordance with applicable HSE, quality, regulatory, and organizational requirements.

Key Challenges

The role requires effective coordination across multiple stakeholders and projects running in parallel, ensuring Operations Readiness deliverables and supporting documentation are completed on schedule. The Coordinator will also support continuous improvement of readiness and handover processes within a dynamic, complex and multidisciplinary working environment.

Minimum Qualifications & Experience

• Bachelor's degree or equivalent qualification.

• Minimum 5 years of multidisciplinary experience within the oil & gas industry.
• Experience should encompass areas such as:
  • Project coordination
  • Planning
  • Reporting
  • Project/operations administration

Skills & Competencies

• Good written and verbal English communication skills.
• Strong analytical and interpersonal capabilities.
• Good computer literacy and ability to manage project data, trackers, dashboards, and reporting.
• Ability to work effectively under pressure.
• Comfortable working within cross-functional and multidisciplinary teams.
• Strong planning, organization, problem-solving, and stakeholder coordination skills.
• Team-oriented with a strong focus on quality, integrity, initiative, and delivery.