Job Title: Facility Specialist
Location: Dubai, UAE
Responsible for managing company offices, accommodations, and facility services across the UAE to ensure safe, compliant, and efficient workplaces. The role oversees facility operations, vendor performance, maintenance, procurement, and employee support while ensuring business continuity and compliance with company standards and UAE regulations.
Responsibilities:
Facility & Office Management:
- Manage the day-to-day operations of all company offices and facilities across the UAE.
- Ensure facilities are maintained in a safe, clean, secure, and operational condition.
- Coordinate preventive and corrective maintenance activities for buildings, utilities, office equipment, and workplace infrastructure.
- Monitor workplace utilization and recommend improvements to maximize operational efficiency.
- Coordinate office moves, renovations, expansions, and workspace planning.
Vendor & Contract Management:
- Manage relationships with facility management service providers, landlords, accommodation providers, transport vendors, cleaning contractors, maintenance contractors, and other suppliers.
- Monitor vendor performance against contractual obligations and agreed service levels.
- Coordinate tendering, contract renewals, and vendor evaluations.
- Ensure contractor compliance with HSE requirements and contractual obligations.
Accommodation Management:
- Manage accommodation arrangements for personnel throughout the assignment lifecycle.
- Ensure accommodation facilities comply with company standards, UAE regulations, client requirements, and HSE expectations.
- Coordinate room allocations, mobilization, demobilization, and occupancy planning.
- Conduct periodic inspections of accommodation facilities and ensure timely corrective actions are implemented.
Procurement & Asset Management:
- Coordinate procurement of facility-related goods and services in accordance with company procurement procedures.
- Manage facility budgets and monitor operational expenditures.
- Maintain inventory records for office furniture, equipment, and facility assets.
- Support fixed asset management, replacements, and disposal processes.
Employee Support & Workplace Services:
- Serve as the primary point of contact for facility-related requests, workplace issues, and accommodation enquiries.
- Coordinate timely resolution of maintenance requests and employee concerns.
- Ensure workplace services contribute to a positive employee experience.
Compliance, HSE & Site Inspections:
- Conduct regular inspections of offices and accommodations to verify compliance with company standards and UAE regulatory requirements.
- Ensure compliance with health, safety, environmental, and security requirements.
- Support emergency preparedness, evacuation planning, and business continuity initiatives.
- Coordinate corrective actions arising from inspections and audits.
Administration & Reporting:
- Maintain accurate records of facility contracts, maintenance schedules, inspections, accommodation occupancy, and vendor documentation.
- Prepare periodic reports covering facility performance, accommodation utilization, vendor KPIs, costs, and improvement initiatives.
- Maintain facility-related documentation in accordance with company document control procedures.
Continuous Improvement:
- Identify opportunities to improve facility operations, reduce operating costs, and enhance workplace efficiency.
- Implement best practices in facility management and sustainability where appropriate.
- Support digitalization and process improvement initiatives relating to facility management.
Qualifications:
- Bachelor's Degree in Facilities Management, Business Administration, Engineering, Operations Management, Hospitality Management, or related discipline.
Experience:
- Minimum 5 years' experience in Facility Management, Office Administration, Property Management, or Administration.
- Experience managing multiple office locations and accommodation facilities.
- Experience within construction, engineering, logistics, industrial, or project-based environments is preferred.
- UAE experience is highly desirable.
Contract Type:
- Permanent
- Location: Dubai, UAE
Location: Dubai, UAE
Responsible for managing company offices, accommodations, and facility services across the UAE to ensure safe, compliant, and efficient workplaces. The role oversees facility operations, vendor performance, maintenance, procurement, and employee support while ensuring business continuity and compliance with company standards and UAE regulations.
Responsibilities:
Facility & Office Management:
- Manage the day-to-day operations of all company offices and facilities across the UAE.
- Ensure facilities are maintained in a safe, clean, secure, and operational condition.
- Coordinate preventive and corrective maintenance activities for buildings, utilities, office equipment, and workplace infrastructure.
- Monitor workplace utilization and recommend improvements to maximize operational efficiency.
- Coordinate office moves, renovations, expansions, and workspace planning.
Vendor & Contract Management:
- Manage relationships with facility management service providers, landlords, accommodation providers, transport vendors, cleaning contractors, maintenance contractors, and other suppliers.
- Monitor vendor performance against contractual obligations and agreed service levels.
- Coordinate tendering, contract renewals, and vendor evaluations.
- Ensure contractor compliance with HSE requirements and contractual obligations.
Accommodation Management:
- Manage accommodation arrangements for personnel throughout the assignment lifecycle.
- Ensure accommodation facilities comply with company standards, UAE regulations, client requirements, and HSE expectations.
- Coordinate room allocations, mobilization, demobilization, and occupancy planning.
- Conduct periodic inspections of accommodation facilities and ensure timely corrective actions are implemented.
Procurement & Asset Management:
- Coordinate procurement of facility-related goods and services in accordance with company procurement procedures.
- Manage facility budgets and monitor operational expenditures.
- Maintain inventory records for office furniture, equipment, and facility assets.
- Support fixed asset management, replacements, and disposal processes.
Employee Support & Workplace Services:
- Serve as the primary point of contact for facility-related requests, workplace issues, and accommodation enquiries.
- Coordinate timely resolution of maintenance requests and employee concerns.
- Ensure workplace services contribute to a positive employee experience.
Compliance, HSE & Site Inspections:
- Conduct regular inspections of offices and accommodations to verify compliance with company standards and UAE regulatory requirements.
- Ensure compliance with health, safety, environmental, and security requirements.
- Support emergency preparedness, evacuation planning, and business continuity initiatives.
- Coordinate corrective actions arising from inspections and audits.
Administration & Reporting:
- Maintain accurate records of facility contracts, maintenance schedules, inspections, accommodation occupancy, and vendor documentation.
- Prepare periodic reports covering facility performance, accommodation utilization, vendor KPIs, costs, and improvement initiatives.
- Maintain facility-related documentation in accordance with company document control procedures.
Continuous Improvement:
- Identify opportunities to improve facility operations, reduce operating costs, and enhance workplace efficiency.
- Implement best practices in facility management and sustainability where appropriate.
- Support digitalization and process improvement initiatives relating to facility management.
Qualifications:
- Bachelor's Degree in Facilities Management, Business Administration, Engineering, Operations Management, Hospitality Management, or related discipline.
Experience:
- Minimum 5 years' experience in Facility Management, Office Administration, Property Management, or Administration.
- Experience managing multiple office locations and accommodation facilities.
- Experience within construction, engineering, logistics, industrial, or project-based environments is preferred.
- UAE experience is highly desirable.
Contract Type:
- Permanent
- Location: Dubai, UAE