Job Title: Secretary / Personal Assistant
Location: Reading, UK
Contract Type: Contract
Contract Duration: 12 Months
Rate: Negotiable
Industry: Energy
Overview
We are seeking an experienced Secretary / Personal Assistant to provide high-level administrative and personal support to project management teams within a major energy project.
The successful candidate will be responsible for managing office administration, coordinating meetings and events, preparing correspondence and reports, and supporting the day-to-day operational requirements of the project team.
Key Responsibilities
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Provide support to management on office arrangements and logistics, including meeting coordination.
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Prepare letters and reports for the department in coordination with administration and project control teams.
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Provide administrative and personal support to the Project Management Team.
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Prepare letters, correspondence, and project documentation.
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Receive and make telephone calls.
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Take meeting minutes as required.
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Assist with the preparation of reports and presentations.
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Organise or assist with organising meetings, events, lunches, and dinners.
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Attend events as requested in a host or client support capacity.
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Conduct research and prepare statistical reports.
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Handle information requests.
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Perform general clerical and administrative duties.
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Arrange conference calls and schedule meetings.
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Receive visitors and coordinate appointments.
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Train and supervise junior administrative staff where required.
Requirements
Educational & Technical Requirements
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Excellent English communication skills, both written and verbal.
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Good knowledge of Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
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Experience using SAP.
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Knowledge of human resources procedures, including expense report processing.
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Minimum of two years' experience in a similar administrative or secretarial role.
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Familiar with the country and city where the project is located.
Key Competencies
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Strong communication skills.
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Results-oriented with a commitment to delivering high-quality work.
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Excellent planning and organisational skills with the ability to prioritise workload and work under pressure.
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Customer service focused.
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Dependable, committed, and reliable.