Executive Assistant
Location: Qatar
Role Purpose
Provide high-level administrative and coordination support to the Board Secretary and Legal Division. The role ensures smooth governance operations by managing schedules, communications, documentation, and Board-related activities while acting as a key liaison between internal stakeholders and external parties.
Key Responsibilities
Board Secretariat Support
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Support the Board Secretary in all Board Secretariat activities
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Assist in organising Board and Committee meetings, including logistics and documentation
Board Meetings Coordination
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Coordinate meeting schedules with Board members and senior management
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Prepare agendas, board papers, and supporting materials
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Ensure timely and accurate distribution of Board documentation
Documentation and Record Management
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Maintain Board records, minutes, and governance documentation
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Ensure proper filing, archiving, and confidentiality of sensitive documents
Communication and Liaison
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Act as a point of contact between Board members, management, and external stakeholders
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Assist in preparing formal correspondence related to governance matters
Meeting Minutes and Follow-up
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Record meeting minutes and track action items
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Follow up on outstanding actions to ensure timely completion
Governance Administration
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Maintain governance registers, Board membership records, and committee structures
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Support compliance with corporate governance policies and procedures
Confidentiality and Information Security
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Handle sensitive information with strict confidentiality
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Ensure secure access and storage of governance documentation
General Duties
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Support the Board Secretary with additional administrative tasks as required
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Ensure adherence to company policies, procedures, and governance standards
Qualifications
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Diploma or Bachelor’s degree in Business Administration, Public Relations, Literature, or related field
Experience
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Minimum 5 years’ experience in administrative roles within corporate, banking, or commercial environments
Skills and Competencies
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Fluency in both Arabic and English
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Strong organisational and time management skills
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Excellent written and verbal communication abilities
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Proficiency in preparing reports, presentations, and correspondence
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Strong interpersonal and stakeholder management skills
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Ability to multitask and work under pressure
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High level of professionalism, discretion, and attention to detail