JOB DESCRIPTION
JD No.: ENY-04-004 JD Rev. No.: 00 JD Issue Date: 04-11-2024
General Information
Job Title: Contracts Administration Manager
Department: Contracts Administration & Legal Section: Contracts Administration
Reporting, Interaction Lines & Operating Environment
Functionally reports to
Senior Director - Contracts & Legal
Operationally reports to
Contracts Admin Director
Working relationships
Internally communicate with project management teams, procurement, subcontracts and finance
Externally communicate with client, joint venture partners, suppliers and subcontractors
Supervises
Lead / Senior Contracts Administrator
Senior / Quantity Surveyor
Operating Environment
Office-based
May require site visits
Job Purpose
Manage, direct and control the quantity surveying and contracts administration designated resources to meet set targets in terms of contract administration, section resources administration and system administration/enhancement and quality objectives as directed by Contracts Administration Director
Lead quantity surveying/contracts administration teams to meet set targets in terms of project profitability and achieving contractual entitlements
Make a heavy contribution to section enhancement in terms of resource management, process optimization and automation, contractual change management, and deliverables standardization
Lead and manage quantity surveying/contracts administration resources ensuring that section and company set targets and goals are met
Develop and improve section and commercial procedures at both project and corporate levels
Develop, upgrade and enhance quantity surveying automated systems and ensure their implementation with accuracy
Develop and enhance quantity surveying function to ensure maximum recovery of revenue
Review and recommend training requirements for quantity surveying staff to ensure they are adequately skilled
Oversee resource allocation and workload distribution for all projects to ensure that adequate resources are available to cover the work requirements
Review tender documents, requests for quotation, bids (subcontract and supplier), awarded purchase orders/subcontracts and advise amendments/clarifications to commercial and other stakeholders and prepare strategies to avoid or minimize risks
Provide comprehensive analysis and advice to management on contractual issues recommending and implementing appropriate courses of action to ensure company interests are protected where necessary, and profitability on contracts is optimized
Provide guidance to projects on major issues and manage contract major variations and disputes with clients, subcontractors and suppliers, providing contractual interpretation as and when required
Manage claims preparation and defence (client or subcontractor) and actively participate in claim analysis, recommendations and dispute resolution
Review applications of contract, subcontract and purchase order conditions and price schedule with project managers and project quantity surveyors and propose revisions to be in line with current practices
Review joint venture draft agreements and provide input for improving clarity and detail and liaise with quantity surveying team after award for clarification of the application of the joint venture agreement
Ensure compliance with section and company procedures and HSE standards
Educational Qualifications & Certifications
Bachelor's Degree in Quantity Surveying, Engineering, Law, Business Management, or equivalent
Relevant Experience
Minimum 12 years' experience in the domain of contracts administration, quantity survey, estimation, for oil and gas EPC contracts
Competencies
Awareness and knowledge of the onshore/offshore oil and gas/EPC industry
Expertise in contractual and legal terms and standards, contracts administration, claims preparation, analysis and defense, commercial and financial analysis
Proficient in technical and commercial reporting and contractual correspondences
Excellent supervisory and team management skills
Strong personality with excellent communication and negotiation skills
Excellent spoken and written English language skills
Computer literate with familiarity of major related software
Excellent presentation skills
Excellent managerial skills
Excellent skills in technical and commercial reporting and contractual correspondence
Computer literate with familiarity of major related software
JD No.: ENY-04-004 JD Rev. No.: 00 JD Issue Date: 04-11-2024
General Information
Job Title: Contracts Administration Manager
Department: Contracts Administration & Legal Section: Contracts Administration
Reporting, Interaction Lines & Operating Environment
Functionally reports to
Senior Director - Contracts & Legal
Operationally reports to
Contracts Admin Director
Working relationships
Internally communicate with project management teams, procurement, subcontracts and finance
Externally communicate with client, joint venture partners, suppliers and subcontractors
Supervises
Lead / Senior Contracts Administrator
Senior / Quantity Surveyor
Operating Environment
Office-based
May require site visits
Job Purpose
Manage, direct and control the quantity surveying and contracts administration designated resources to meet set targets in terms of contract administration, section resources administration and system administration/enhancement and quality objectives as directed by Contracts Administration Director
Lead quantity surveying/contracts administration teams to meet set targets in terms of project profitability and achieving contractual entitlements
Make a heavy contribution to section enhancement in terms of resource management, process optimization and automation, contractual change management, and deliverables standardization
Lead and manage quantity surveying/contracts administration resources ensuring that section and company set targets and goals are met
Develop and improve section and commercial procedures at both project and corporate levels
Develop, upgrade and enhance quantity surveying automated systems and ensure their implementation with accuracy
Develop and enhance quantity surveying function to ensure maximum recovery of revenue
Review and recommend training requirements for quantity surveying staff to ensure they are adequately skilled
Oversee resource allocation and workload distribution for all projects to ensure that adequate resources are available to cover the work requirements
Review tender documents, requests for quotation, bids (subcontract and supplier), awarded purchase orders/subcontracts and advise amendments/clarifications to commercial and other stakeholders and prepare strategies to avoid or minimize risks
Provide comprehensive analysis and advice to management on contractual issues recommending and implementing appropriate courses of action to ensure company interests are protected where necessary, and profitability on contracts is optimized
Provide guidance to projects on major issues and manage contract major variations and disputes with clients, subcontractors and suppliers, providing contractual interpretation as and when required
Manage claims preparation and defence (client or subcontractor) and actively participate in claim analysis, recommendations and dispute resolution
Review applications of contract, subcontract and purchase order conditions and price schedule with project managers and project quantity surveyors and propose revisions to be in line with current practices
Review joint venture draft agreements and provide input for improving clarity and detail and liaise with quantity surveying team after award for clarification of the application of the joint venture agreement
Ensure compliance with section and company procedures and HSE standards
Educational Qualifications & Certifications
Bachelor's Degree in Quantity Surveying, Engineering, Law, Business Management, or equivalent
Relevant Experience
Minimum 12 years' experience in the domain of contracts administration, quantity survey, estimation, for oil and gas EPC contracts
Competencies
Awareness and knowledge of the onshore/offshore oil and gas/EPC industry
Expertise in contractual and legal terms and standards, contracts administration, claims preparation, analysis and defense, commercial and financial analysis
Proficient in technical and commercial reporting and contractual correspondences
Excellent supervisory and team management skills
Strong personality with excellent communication and negotiation skills
Excellent spoken and written English language skills
Computer literate with familiarity of major related software
Excellent presentation skills
Excellent managerial skills
Excellent skills in technical and commercial reporting and contractual correspondence
Computer literate with familiarity of major related software