Analyst, Finance
Location: Malaysia
Employment Type: Permanent
Department: Finance Operations / Shared Services Centre
Specialisation: Accounts Payable / Payment Operations
Position Overview
A global organisation is seeking a detail-oriented Finance Analyst to join its Finance Operations team within the Shared Services Centre (SSC) in Malaysia.
The role will provide accurate, efficient, and compliant Accounts Payable and payment operations support across multiple countries, including Malaysia, Singapore, Japan, Korea, and Thailand.
The successful candidate will support invoice processing, employee expense claims, corporate card administration, vendor management, payment execution, reconciliations, and month-end closing activities. Candidates with hands-on Accounts Payable experience within a shared services or multinational environment are particularly encouraged to apply.
Key Responsibilities
- Process invoices accurately and within agreed timelines across multiple entities.
- Perform invoice validation, coding, matching, and approval checks in accordance with company policies and procedures.
- Review and process employee expense claims and reimbursements, ensuring appropriate approvals and supporting documentation are in place.
- Administer and reconcile corporate credit card transactions.
- Monitor expense and corporate card submissions and resolve discrepancies, outstanding items, and policy exceptions.
- Maintain accurate vendor master data and support vendor administration activities.
- Respond to vendor queries and resolve invoice, payment, and statement discrepancies within agreed service levels.
- Coordinate payment runs and work closely with Treasury to ensure payments are processed accurately, securely, and on time.
- Support month-end closing activities, including AP accruals, account reconciliations, expense clearing, and reporting.
- Perform Accounts Payable reconciliations and investigate outstanding or unreconciled items.
- Support internal and external audits by preparing AP documentation, responding to queries, and maintaining appropriate financial controls.
- Ensure Accounts Payable activities comply with company policies, accounting requirements, and applicable regional regulations.
- Support compliance with relevant indirect and withholding tax requirements across supported countries.
- Contribute to continuous improvement, process standardisation, and automation initiatives across the regional Shared Services Centre.
- Collaborate with Finance, Treasury, Procurement, employees, vendors, and other stakeholders to resolve operational issues.
- Maintain accurate records and documentation to support financial controls and audit requirements.
Requirements
- Degree or Diploma in Accounting, Finance, Economics, or a related discipline.
- Minimum 2 years of Accounts Payable experience.
- Good understanding of Accounts Payable processes and fundamental accounting principles.
- Experience working within a Shared Services Centre or multinational organisation is preferred.
- Hands-on experience with invoice processing, vendor payments, and AP reconciliations.
- Experience handling employee expense claims and corporate credit cards is advantageous.
- Experience using ERP systems such as SAP, Oracle, Microsoft Business Central, or similar platforms.
- Familiarity with expense management systems such as Concur is advantageous.
- Knowledge of regional tax requirements, including SST, GST/VAT, and withholding tax.
- Strong written and spoken English communication skills.
- Excellent attention to detail and a high level of numerical accuracy.
- Strong organisational and time-management skills.
- Ability to manage a high volume of transactions and competing priorities in a fast-paced environment.
- Good problem-solving skills with the ability to investigate and resolve invoice and payment discrepancies.
- Ability to work effectively with colleagues and stakeholders across different countries and cultures.
Preferred Experience
- Accounts Payable experience within a regional or global Shared Services Centre.
- Experience supporting multiple legal entities or countries.
- Exposure to Malaysia, Singapore, Japan, Korea, and/or Thailand finance operations.
- Experience with SAP, Oracle, Microsoft Business Central, or Concur.
- Exposure to AP process improvement, standardisation, or automation projects.