Project Management Officer

Project Management Officer

Project Description

The Project Management Officer (PMO) works under the direction of the Senior Project Manager. This is a hands-on project coordination role in an operational and technical environment, focusing on translating defined project scope into an integrated and budgeted project plan. The PMO coordinates daily follow-up of workstreams, milestones, actions, risks, decisions, dependencies, budget, and stakeholder communication.

Key Responsibilities

• Project Planning and Follow-up:
  • Translate remediation scope and warehouse transformation objectives into an integrated project plan covering scope, workstreams, deliverables, milestones, owners, resources, dependencies, and decision points.
  • Consolidate handover from the initial crash-action phase into the integrated project plan, including ongoing interventions, contractor activities, technical findings, costs, risks, decisions, and open actions.
  • Maintain master planning and ensure alignment between technical works, safety measures, operational constraints, material relocations, and other project workstreams.
  • Track actions and deliverables of internal stakeholders, engineering partners, contractors, and temporary support providers.
  • Track progress across workstreams and coordinate with involved personnel.
  • Maintain a structured overview of actions, decisions, risks, and open issues, escalating where needed.
  • Prepare and document project and steering meetings: agenda, presentations, minutes, and action points.
• Budget and Reporting:
  • Maintain project budget, commitments, actual costs, forecasts, and WBS follow-up, including external contractors and temporary support, in cooperation with controlling functions.
  • Build and maintain project reporting covering progress, milestones, budget, risks, issues, decisions, dependencies, and operational impact.
  • Include warehouse performance indicators where relevant to assessing project impact or operational continuity.
  • Perform quality checks on project documentation and reports.
• Stakeholder Management and Communication:
  • Act as the central coordination point for project information between the Senior Project Manager, project workstreams, warehouse representatives, technical departments, EHS, controlling, procurement, and external partners.
  • Prepare consolidated reporting and decision-support material for the Senior Project Manager and Steering Committee.
  • Set up and follow a clear communication rhythm towards stakeholders and management.
• Operational Impact and Coordination:
  • Monitor the impact of project activities on warehouse operations and ensure constraints, risks, and required mitigation actions are reflected in the project plan.
  • Coordinate project-related requirements with relevant warehouse representatives, field coaches, and other internal stakeholders.
  • Plan and follow up the deployment of ad hoc operational support as agreed within project governance.
  • Coordinate project-related relocations, temporary material flows, and access requirements, without assuming line-management responsibility for warehouse operations.
  • Escalate conflicts between project execution and operational continuity to the Senior Project Manager.

Requirements

• Experience:
  • Minimum 5 years of experience as a PMO Officer or project coordinator.
  • Proven experience in warehousing, logistics, or supply chain projects (e.g., warehouse reorganization, capacity improvement, or system go-live).
  • Experience in an industrial project organization (production, chemicals, metals, or comparable).
  • Experience with budget follow-up and cost tracking at project level.
  • Experience with reporting and KPI dashboards.
  • Excellent knowledge of MS Office, especially Excel and PowerPoint; familiarity with MS Planner or other project management tools.
  • Knowledge of SAP (WM, IM, MM) is a strong plus.
• Skills:
  • Hands-on project mindset; comfortable coordinating activities on the warehouse floor and preparing project and Steering Committee reporting.
  • All-round project coordinator able to switch between detailed follow-up, stakeholder coordination, contractor interaction, reporting, and escalation.
  • Able to maintain clear boundaries between project coordination and operational line responsibility.
  • Able to work effectively under the direction of a part-time Senior Project Manager and proactively prepare issues for decision or escalation.
  • Calm and structured under pressure; able to bring order in situations with limited capacity.
  • Strong organizational, planning, and time management skills.
  • Strong coordination and stakeholder management skills, from operators to management.
  • Strong analytical and problem-solving skills; able to spot anomalies in data and escalate them.
  • Able to work on multiple tasks in parallel with limited supervision.
  • Quick learner and self-starter.
  • High level of discretion and integrity.
• Education & Certifications:
  • Bachelor's or Master's degree in logistics, supply chain, business administration, engineering, or equivalent through experience.
  • Project management certification (e.g., PMP, PRINCE2, IPMA) is a plus.
  • Lean or Six Sigma knowledge is a plus.
• Languages:
  • Fluent in Dutch (mandatory): daily communication with the warehouse team.
  • Good command of English.

Additional Information

• Full-time onsite presence required, unless otherwise agreed.