Manpower Planning and Recruitment Specialist

Manpower Planning and Recruitment Specialist

Job Purpose

Support and facilitate the manpower requirements of the business by providing data-driven strategic and tactical workforce planning, forecasts, and recruitment processes. This includes recruitment planning, sourcing, and hiring for the entire company in a cost-effective manner while adhering to labor laws, policies, and procedures. The aim is to attract competent employees, both nationals and expatriates, to meet the business's strategic objectives.

Key Responsibilities

• Contribute to developing strategies and policies to accomplish departmental objectives.
• Ensure the manpower planning process aligns with overall company objectives and strategy.
• Assist in establishing best practice procedures in manpower planning and recruitment, recommending improvements as needed.
• Facilitate processes for determining short- and long-term manpower needs, collating information from various stakeholders.
• Prepare and develop HR strategic plans related to recruitment, including establishing and implementing appropriate recruitment methods.
• Develop and update manpower and recruitment standards and procedures.
• Project a positive employer brand in dealings with applicants and external agencies.
• Undertake analytical studies concerning manpower planning by reviewing internal and external information.
• Review current manpower situations and develop recommendations for addressing organizational issues such as age profile, retirement planning, and succession planning.
• Coordinate the development of monthly manpower reports and provide weekly recruitment progress updates to management.
• Evaluate and implement succession management best practices, including preparing and implementing succession plans and conducting talent reviews.
• Source internal candidates for vacant positions, facilitate interviews, and coordinate re-designation processes.
• Ensure communication of approved workforce changes and maintain up-to-date records for all manpower movements and recruitment.
• Lead the creation of recruiting and interview plans for open positions, meeting with line managers to plan recruitment activities.
• Liaise with HR and immigration teams to prepare annual plans regarding new hires and work visas.
• Attend and organize participation in career/job fairs as alternative talent sources.
• Analyze and review manpower requests, facilitate requisition processes, and verify department needs.
• Discuss and agree on advertising strategies for vacancies, maintain relationships with recruitment agencies, and evaluate their services.
• Administer recruitment tests, participate in interviews, and produce evaluation reports.
• Inform unsuccessful candidates and maintain an "In Process" database with weekly reporting.
• Ensure all recruitment documentation is organized and complete.
• Prepare and issue job offers, negotiate offers when appropriate, and conduct reference checks.
• Coordinate immigration and labor requirements for new hires and arrange pre-employment tests as required.
• Plan and control the recruitment budget, monitor expenditures, and follow up on recruitment fee payments.
• Coordinate the development and updating of payroll and manpower cost reports.
• Maintain systems for receiving CVs, screening, and managing candidate databases and e-recruitment systems.
• Coordinate with IT to maintain and update the recruitment section of the company website.
• Prepare and implement policies and procedures for all manpower planning and recruitment activities, reviewing them periodically for effectiveness.
• Contribute to continuous improvement initiatives, focusing on best practices, process improvement, cost reduction, and productivity enhancement.
• Support the development of national employees assigned to the department.

Key Performance Indicators

• Effective monitoring and tracking of manpower planning.
• Succession and retirement plans in place.
• Low vacancy rates.
• Progress toward nationalization goals.
• Recruitment costing per position and average sourcing cost per hire.
• Average time to recruit and number of CVs per position.
• Ratio between internal and external recruits, and selection metrics.

Problem Solving

Apply sophisticated analytical and problem-solving techniques to identify causes and solutions for manpower and recruitment issues. Use evaluation, judgment, and interpretation to select the right course of action, working independently but with review at critical points.

Work Environment

Requirements

• Education: Bachelor's Degree in Business, Administration, Human Resources, or relevant disciplines. Recognized certification in HR is preferable.
• Experience: 5-7 years of relevant experience, with at least 2 years in the Oil & Gas sector preferred.
• Skills:
  • Time management
  • Strong negotiation and communication skills
  • Interviewing skills
  • Commitment to safety
  • Workforce planning techniques
  • Business acumen
  • IT applications proficiency
  • Data collection and analysis
  • Planning and organizing
  • Initiative and results-driven approach
  • Customer focus, flexibility, and teamwork