Sr. Procurement Coordinator
Working Location
Doha, Qatar then overseas
Contract Type
Contract position
Key Responsibilities
- Oversee the contractor's procurement team, including procurement, expediting, inspection, and logistics during project execution to ensure quality and timely delivery.
- Monitor and report progress on all project procurement activities, and prepare procurement status reports for the project management team.
- Assist contractors in issuing RFQs and conducting technical evaluations of bids.
- Support contractor negotiations with suppliers and subcontractors to select the most suitable vendors.
- Expedite contractor for long lead and critical items in line with project requirements.
- Collaborate with subcontractors on the integration of ICS/DCS, ESD, and F&G systems.
- Manage procurement activities and delivery of various instrument packages and equipment, including bulk material.
- Work with engineering and QA/QC departments on vendor evaluation and selection criteria, and participate in vendor audits as necessary.
- Assist contractors in managing vendor prequalification processes.
- Coordinate with relevant teams for registration of new vendors in line with procedures.
- Evaluate vendor performance during project execution and resolve procurement-related issues promptly.
- Ensure contractor support for the development and implementation of project HSE and QA/QC processes and procedures.
- Participate in risk assessment and identify risk areas and mitigation measures.
- Provide problem-solving and crisis management support.
- Coordinate and support other departments such as QA/QC, engineering, construction, and commissioning as needed.
- Implement relevant elements of the management system applicable to the function.
- Familiarize with project and discipline-specific inspection documentation to ensure understanding of contract requirements.
- Ensure all procurement documentation meets project and operational requirements.
- Coordinate and participate in inspections and FATs in line with approved inspection test plans.
- Oversee that SPIRs and two-year spare parts requirements are fulfilled and delivered to the warehouse prior to commissioning of new facilities.
- Ensure familiarity with international codes, standards, and regulations (e.g., INCOTERMS, Shell DEPs).
- Be familiar with customs clearance regulations in Qatar (e.g., CRA declaration, dangerous goods declaration).
- Coordinate with the contractor's logistics team to expedite the delivery of materials to fabrication yards, warehouses, and offshore project sites.
Requirements
- BSc. Engineering or higher.
- In-depth knowledge of offshore EPIC projects and supply chain management.
- Familiarity with procurement standards within the oil and gas sector.
- Proficiency in procurement software and Microsoft Office applications.
- Experience in oil and gas industry in multi-discipline engineering with a strong instrument background, procurement, and construction environment.
- Preferably formal training in supply chain, logistics, and membership with a recognized chartered or other professional institution.
- 12 years' experience for degree holders in a similar position in the oil and gas sector.
- Experience in GCC is desirable.
- Experience collaborating and providing guidance to EPIC contractors is required.
- Previous working experience with Chinese companies and proficiency in Chinese language is a plus.
- Strong technical background in managing procurement activities of offshore instrumentation packages, instrument equipment, spare parts, and instrument bulks.
- Experience in sourcing and managing material in line with project-specific requirements related to hazardous area classification.
- Experience in handling subcontractors related to integration of ICS/DCS, F&G systems.
- Strong background on quality requirements related to offshore structural material and interfacing with third-party certification authorities.
- In-depth understanding of EPIC engineering, procurement, expediting, inspection and logistics, construction, commissioning, etc.
- In-depth schedule development and manufacturing processes.
- Ability to resolve complex problems that have implications beyond procurement.
- Ability to work well with contractor personnel as part of a team and with colleagues at all levels in a multidisciplinary, multicultural environment.
- Good team player with strong presentation, communication, and written skills.
- Interpersonal ability to work in a multi-disciplinary team and aptitude for taking initiative.