Senior Financial Analyst
Working Location: Victoria, London, UK
Start Date: ASAP
Contract Duration: 12 Months (Extendable Contract)
Determination: Inside IR35
Purpose of the role
The role requires professional Junior Financial Administrative assistance to support operations for internationally assigned employees based in offices in Italy. The position supports people management and financial administrative services for companies within a large global energy group.
The role ensures effective administrative and accounting oversight of activities related to the accounts payable cycle and supporting processes, guaranteeing compliance with internal controls, accounting rules, and Group procedures. The position acts as a key interface with internal stakeholders and service providers, contributing to accurate financial reporting and closing processes.
Key Responsibilities
Administrative Support
- Check with HR the relevant setup of Organizational Structures in HCM for the management of expatriates (Organizational Units and Positions).
Financial Administrative Support for Client Invoicing
- Perform pre-invoicing controls and verification of Work Progress Statements (SAL).
- Ensure timely production of revenue invoices, liaising with business units to secure accurate and prompt action within monthly deadlines.
- Check that all relevant information is correct (billing rates, client contact details, correct currency, expenses etc).
- Ensure correct application of VAT and/or other relevant taxes (if applicable) with reference to the contract.
- Prepare ODV (draft sales order) for approval in SAP.
- Prepare relevant spreadsheets supporting backup documentation (invoices or other) as required.
- Follow up on ODV draft invoice authorisation.
Financial Administrative Support for Clearing of Backlog
- Analyse invoices received into the dedicated workflow system for the management and approval of client invoices.
- Understand and investigate correct allocation of costs, including entering of service entries in SAP.
- Assist Senior Financial Administrative Assistant.
- Undertake ad-hoc duties and projects as per business requirements.
Education and Qualifications
- Degree or finance accreditation, or relevant experience in an accounting / finance environment.
- Excellent knowledge of Excel (pivots, VLOOKUPs, IF statements, entry-level macros), Word and Microsoft Office applications.
- SAP Accounting System knowledge is essential (SAP MM transactions).
- Oracle system knowledge advantageous.
Additional Specialised Knowledge or Skills
- Ability to speak Italian is an advantage.
- Experience of working in an international environment.
- Previous experience in a similar role with high-volume transactions.
Company Relationships
Internal
Direct and functional reporting relationships; interaction within and between departments and functions.
- Initial point of contact for invoice-related queries and/or issues internally or externally.
- Interaction with other finance team members.
- Interaction with other members of other departments within the wider team.
- Close working relationship with managers.
- Liaising with internal departments and group companies as required.
- Liaising with Italy finance and HR team and ensuring that all information required is provided in a timely manner.
- Liaising with accountants and ensuring that all information required is provided in a timely manner.
External
Liaison requirements with other companies, consultants, agencies, professional associations, and peer groups.
- Relations with other Group divisions and companies for the recharges.