Job Title: Junior Financial Admin/Analyst
Location: Victoria, London, UK
Client: Leading Global Energy Operator
Start Date: ASAP
Contract Duration: 12 Months (Extendable Contract)
Determination: Inside IR35
Job Description
Purpose of the role:
Our client requires professional Junior Financial Administrative assistance to support its
operations for its internationally assigned employees based in the offices in Italy. Our client
can offer this service due to its expertise on people management for the company
worldwide and experience in providing financial administrative support services for
companies with the Client group.
The role ensures effective administrative and accounting oversight of activities related to
the accounts payable cycle and supporting processes transferred to the company,
guaranteeing compliance with internal controls, accounting rules, and Group procedures.
The position acts as a key interface with internal stakeholders and service providers,
contributing to accurate financial reporting and closing processes.
Key responsibilities:
Administrative Support:
Checking with HR the relevant setup of Organizational Structures in HCM for the
management of expatriates (Organizational Units - Positions)
Financial Administrative Support for Client Invoicing
Perform pre-invoicing controls and verification of Work Progress Statements (SAL)
Timely production of Revenue invoices liaising with business units to ensure
accurate and prompt action within monthly deadlines
Check that all relevant information is correct (billing rates, client contact details,
correct currency, expenses etc)
and correct application of VAT and/or other relevant taxes (if applicable) reference to
the contract
Prepare ODV (draft sales order) for approval in SAP.
Prepare relevant spreadsheet supporting back up documentation (invoices or other)
as required
Following up on ODV draft invoice authorisation
Financial Administrative Support for Clearing of Backlog
Analysis of invoices received into the E&P VIM system, which is the dedicated
workflow for the management of approval of client invoices.
Understand and investigate correct allocation of costs. Entering of service entries in
SAP.
Assist Senior Financial Administrative Assistant
Ad-hoc duties and projects as per business requirement.
EDUCATION AND QUALIFICATIONS
Degree or Finance Accreditation or Relative experience in accounting /finance
environment
Excellent Knowledge of Excel (pivots, VLOOKUPs, IF statement, entry level macros,
Word and Microsoft Office Applications.
SAP Accounting System knowledge is essential (SAP MM Transactions)
Oracle System knowledge advantageous
Additional Specialised Knowledge or Skills:
Ability to speak Italian an advantage
Experience of working in an international environment.
Previous experience in a similar role with high volume transactions.
COMPANY RELATIONSHIPS
INTERNAL (Direct and functional reporting relationships; interaction within and between
departments and functions).
Initial point of contact for invoice-related queries and/or issues internally or externally
Interaction with other finance team members.
Interaction with other members of other departments within the client team
Close working relationship with client Managers.
Liaising with internal departments and group companies as required
Liaising with Italy finance & HR team and ensure that all information required is
provided in a timely manner
Liasing with accountants and ensure that all information required is provided in a
timely manner
EXTERNAL (Liaison requirements with other companies; consultants; agencies;
professional associations; peer groups etc)
Relations with other Group Divisions and Companies for the recharges.
Location: Victoria, London, UK
Client: Leading Global Energy Operator
Start Date: ASAP
Contract Duration: 12 Months (Extendable Contract)
Determination: Inside IR35
Job Description
Purpose of the role:
Our client requires professional Junior Financial Administrative assistance to support its
operations for its internationally assigned employees based in the offices in Italy. Our client
can offer this service due to its expertise on people management for the company
worldwide and experience in providing financial administrative support services for
companies with the Client group.
The role ensures effective administrative and accounting oversight of activities related to
the accounts payable cycle and supporting processes transferred to the company,
guaranteeing compliance with internal controls, accounting rules, and Group procedures.
The position acts as a key interface with internal stakeholders and service providers,
contributing to accurate financial reporting and closing processes.
Key responsibilities:
Administrative Support:
Checking with HR the relevant setup of Organizational Structures in HCM for the
management of expatriates (Organizational Units - Positions)
Financial Administrative Support for Client Invoicing
Perform pre-invoicing controls and verification of Work Progress Statements (SAL)
Timely production of Revenue invoices liaising with business units to ensure
accurate and prompt action within monthly deadlines
Check that all relevant information is correct (billing rates, client contact details,
correct currency, expenses etc)
and correct application of VAT and/or other relevant taxes (if applicable) reference to
the contract
Prepare ODV (draft sales order) for approval in SAP.
Prepare relevant spreadsheet supporting back up documentation (invoices or other)
as required
Following up on ODV draft invoice authorisation
Financial Administrative Support for Clearing of Backlog
Analysis of invoices received into the E&P VIM system, which is the dedicated
workflow for the management of approval of client invoices.
Understand and investigate correct allocation of costs. Entering of service entries in
SAP.
Assist Senior Financial Administrative Assistant
Ad-hoc duties and projects as per business requirement.
EDUCATION AND QUALIFICATIONS
Degree or Finance Accreditation or Relative experience in accounting /finance
environment
Excellent Knowledge of Excel (pivots, VLOOKUPs, IF statement, entry level macros,
Word and Microsoft Office Applications.
SAP Accounting System knowledge is essential (SAP MM Transactions)
Oracle System knowledge advantageous
Additional Specialised Knowledge or Skills:
Ability to speak Italian an advantage
Experience of working in an international environment.
Previous experience in a similar role with high volume transactions.
COMPANY RELATIONSHIPS
INTERNAL (Direct and functional reporting relationships; interaction within and between
departments and functions).
Initial point of contact for invoice-related queries and/or issues internally or externally
Interaction with other finance team members.
Interaction with other members of other departments within the client team
Close working relationship with client Managers.
Liaising with internal departments and group companies as required
Liaising with Italy finance & HR team and ensure that all information required is
provided in a timely manner
Liasing with accountants and ensure that all information required is provided in a
timely manner
EXTERNAL (Liaison requirements with other companies; consultants; agencies;
professional associations; peer groups etc)
Relations with other Group Divisions and Companies for the recharges.