Secretary

Secretary

Job Purpose

The Secretary will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The role may also involve training and supervising lower-level clerical staff.

Key Responsibilities and Duties

• Support the project management team with personal and work-related duties.
• Prepare letters and documentation.
• Receive and make telephone calls.
• Take minutes during meetings as required.
• Assist with the preparation of reports and presentations.
• Organize or assist with the organization of events, lunches, and dinners.
• Attend events as requested in a PR/Hostess capacity.

Requirements

• Excellent English communication skills, both written and verbal.
• Good knowledge of Microsoft Office (MS Word, MS Outlook, MS Excel, and MS PowerPoint).
• Experience with SAP.
• Knowledge of human resource requirements and procedures, including expense report processing.
• Minimum of two years' experience in a similar position.
• Familiarity with the country and city where the project is located.

• Communicating openly and effectively.
• Excellence and drive for results.
• Ability to plan and organize, prioritize workload, and work under time pressure.
• Customer service oriented.
• Dependability, commitment, and reliability.