Property Manager - Hard FM
Location
Solna, Stockholm, Sweden
Start Date
5th October 2026
End Date
28th February 2027
Work Style
Role Purpose
- Take responsibility for technical property management and the operation of assigned properties, facilities, and offices.
- Ensure cost-effective and reliable operations within budget, meeting agreed quality requirements and sustainability targets.
- Monitor internal and external service delivery to ensure agreed KPIs, OPIs, and service levels are achieved.
- Act as the operational point of contact between the business, property owner, and external suppliers.
Key Responsibilities
- Take responsibility for service delivery, management, and optimisation within the assigned property portfolio.
- Manage the day-to-day operation of properties and technical systems.
- Monitor service delivery, costs, quality, and agreed service levels.
- Develop, manage, and monitor operating budgets together with relevant suppliers.
- Ensure delivery against agreed KPIs, OPIs, and SLAs.
- Liaise with the property owner, operating contractors, internal business units, and other stakeholders.
- Drive continuous improvement and operational development within Real Estate and Facilities Management.
Tasks
- Plan, prioritise, and monitor day-to-day property operations within the area of responsibility.
- Monitor the performance and delivery of HVAC, electrical, cooling, ventilation, security, and other technical building systems.
- Monitor supplier performance, actions, costs, and contractual compliance.
- Analyse actual costs, forecasts, variances, and opportunities for improvement.
- Prepare decision-support material, reports, and operational reviews in Swedish and English.
- Handle operational queries from the business and coordinate solutions with relevant internal and external parties.
- Identify and drive improvements in cost, quality, and sustainability.
- Ensure clear documentation, communication, and reporting within the area of responsibility.
Deliverables
- Reliable and cost-effective operation of properties and technical systems.
- Up-to-date operating budgets, forecasts, and cost tracking.
- Documented monitoring of suppliers, KPIs, OPIs, and SLAs.
- Clear operational reports, variance analyses, and improvement plans.
- Completed improvement initiatives within Real Estate and Facilities Management.
Authority / Accountability
- Prioritise and coordinate operational activities within the assigned property portfolio.
- Monitor and challenge external suppliers against agreed requirements, costs, and quality standards.
- Escalate significant operational, cost, safety, and service delivery risks through the appropriate internal channels.
- Work independently within agreed responsibilities, budgets, and governance frameworks.
Requirements
- Several years of experience in administrative and technical property management and property operations.
- Good knowledge of technical building systems, including HVAC, electrical, cooling, ventilation, and security systems.
- Experience in supplier management, service delivery monitoring, and working in a Facilities Management or Real Estate environment.
- Experience in budgeting, forecasting, and cost monitoring.
- Experience in monitoring KPIs and OPIs and managing delivery against SLAs.
- Ability to work independently, take responsibility, and see issues through to resolution.
- A proactive, solution-oriented approach with strong analytical skills.
- Very good communication and collaboration skills with internal stakeholders and external suppliers.
- Fluent Swedish and English, both written and spoken.
Working Conditions
- Office location in Solna, Stockholm.
- The role involves operational collaboration with business units, property owners, operating contractors, and other suppliers.