Job Title: Interface Specialist (Pipelines & Cables)
Location: Doha, Qatar
Contract Type: Contract
Part A: Job Specification
Job Purpose
- Coordinate internal and external interfaces between offshore projects and entities within industrial city and offshore. Ensure on-time information delivery to support project execution while maintaining a fully auditable data trail and proactively resolving technical conflicts.
Reporting and Relationships
- Reports to Head of Interface (Pipelines & Cables)
- Direct reports: None
Internal
- Frequent contact with: Offshore and Onshore Project Teams, Subsurface Group, Well Production Management, Development & Planning Department, Operations and Maintenance Groups, Operations Expansion Sustainability and Startup Group, etc.
- Periodic contact with: Internal audit teams during project gates review (Cold Eyes Review, Design Readiness Review, Construction Readiness Review, etc.).
External
- Frequent contact with: FEED/EPCI Contractors, third-party asset owners, industrial city authorities, regulatory authorities and project shareholders.
- Periodic contact with: Government entities, statutory and shareholder auditors.
Job Context & Major Challenges
- Develop, maintain and control the interface documents, matrices and registers to monitor the deliverables and KPI reporting.
- Work closely with engineering, procurement, construction and installation teams to prevent interface scope gaps, resolve clashes, and align with project schedules.
- Identify risks related to interface delays or misalignments and propose practical mitigation strategies.
- Facilitate meetings and agreements between internal teams (engineering, construction, commissioning) and external parties (subcontractors, vendors, third parties).
- The major challenge relates to aligning separate contractors who have challenging schedules, and different project scopes and boundaries.
Financial Dimension
- As defined for this job level in the Delegation of Authority and/or approved budget.
Generic Accountabilities - All Employees
Safety Health & Environment
- Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.
Qatarization Program
- Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.
Firewall Compliance
- Ensure all activities undertaken comply with anti-trust and competition laws and the Company firewall policies and procedures.
Key Job Accountabilities
1. Support the offshore and onshore Project Management Teams by administering document interfaces with onshore/offshore contractors and industrial city entities across all project phases. Implement data-flow workflows to optimize documentation exchange and improve project outcomes.
2. Ensure consistent implementation of the Project Interface Management Plan. Administer, update, and maintain comprehensive onshore and offshore Interface Agreements (IAs), ensuring all documentation adheres to project control best practices.
3. Provide document control oversight for onshore interface activities between the Project Management Team and external companies, operators, and end-users. Maintain interface data logs to monitor documentation exchange and evaluate process effectiveness.
4. Coordinate with the Offshore Project Interface team to transmit requested deliverables to third parties and government bodies on schedule. Manage the tracking and expediting system to secure and log formal project interface approvals, acceptances, and agreements.
5. Administer the document transmittal process for offshore and onshore contractors / subcontractors. Enforce strict communication and transmittal protocols to ensure accurate, timely, and consistent interface data exchange with external organizations.
6. Maintain and verify the accuracy of the master interface register and individual interface agreements. Apply quality control measures to contractor data submissions and support audits of contractors' Interface Document Management Systems to ensure compliance with project standards.
7. Execute the document closure process for all onshore-related IAs upon EPCI completion, ensuring that final, as-built drawings and documents are correctly formatted and issued to third parties. Utilize tracking logs to expedite outstanding IA closures.
8. Perform rigorous quality assurance checks to ensure contractor-managed onshore IAs are fully closed. Verify that contractors' final technical documentation accurately incorporates all data, revisions, and inputs received from agreed IAs.
9. Maintain interface management databases to identify documentation bottlenecks and risks. Prepare data-driven status reports for senior management and manage the interface lessons-learned registry to capture insights for future project phases.
Part B: Person Specification - Minimum Requirements
Qualifications
- Bachelor's degree in sciences or engineering.
Knowledge and/or Experience
- 8 years of interface management experience in oil and gas projects.
- Experience with oil and gas companies, contractors, or service companies.
- Experience working in large scale operating organizations in Operations, Engineering, Projects, Subsurface, etc.
- Experience in developing Interface Management Plans, developing interface management processes, and creating project interface registers and interface reporting systems.
- Experienced with interface coordination and support activities and documentation.
Technical and Business Skills
- A good proficiency in written and spoken English.
- Proficiency in interface management software.
- Exceptional organizational and multitasking skills to manage multiple interface activities simultaneously.
- Computer literacy involving the regular use of professional office applications to prepare status of interface and agreement decisions from 3rd parties, stakeholders and shareholders alike.
Location: Doha, Qatar
Contract Type: Contract
Part A: Job Specification
Job Purpose
- Coordinate internal and external interfaces between offshore projects and entities within industrial city and offshore. Ensure on-time information delivery to support project execution while maintaining a fully auditable data trail and proactively resolving technical conflicts.
Reporting and Relationships
- Reports to Head of Interface (Pipelines & Cables)
- Direct reports: None
Internal
- Frequent contact with: Offshore and Onshore Project Teams, Subsurface Group, Well Production Management, Development & Planning Department, Operations and Maintenance Groups, Operations Expansion Sustainability and Startup Group, etc.
- Periodic contact with: Internal audit teams during project gates review (Cold Eyes Review, Design Readiness Review, Construction Readiness Review, etc.).
External
- Frequent contact with: FEED/EPCI Contractors, third-party asset owners, industrial city authorities, regulatory authorities and project shareholders.
- Periodic contact with: Government entities, statutory and shareholder auditors.
Job Context & Major Challenges
- Develop, maintain and control the interface documents, matrices and registers to monitor the deliverables and KPI reporting.
- Work closely with engineering, procurement, construction and installation teams to prevent interface scope gaps, resolve clashes, and align with project schedules.
- Identify risks related to interface delays or misalignments and propose practical mitigation strategies.
- Facilitate meetings and agreements between internal teams (engineering, construction, commissioning) and external parties (subcontractors, vendors, third parties).
- The major challenge relates to aligning separate contractors who have challenging schedules, and different project scopes and boundaries.
Financial Dimension
- As defined for this job level in the Delegation of Authority and/or approved budget.
Generic Accountabilities - All Employees
Safety Health & Environment
- Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.
Qatarization Program
- Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.
Firewall Compliance
- Ensure all activities undertaken comply with anti-trust and competition laws and the Company firewall policies and procedures.
Key Job Accountabilities
1. Support the offshore and onshore Project Management Teams by administering document interfaces with onshore/offshore contractors and industrial city entities across all project phases. Implement data-flow workflows to optimize documentation exchange and improve project outcomes.
2. Ensure consistent implementation of the Project Interface Management Plan. Administer, update, and maintain comprehensive onshore and offshore Interface Agreements (IAs), ensuring all documentation adheres to project control best practices.
3. Provide document control oversight for onshore interface activities between the Project Management Team and external companies, operators, and end-users. Maintain interface data logs to monitor documentation exchange and evaluate process effectiveness.
4. Coordinate with the Offshore Project Interface team to transmit requested deliverables to third parties and government bodies on schedule. Manage the tracking and expediting system to secure and log formal project interface approvals, acceptances, and agreements.
5. Administer the document transmittal process for offshore and onshore contractors / subcontractors. Enforce strict communication and transmittal protocols to ensure accurate, timely, and consistent interface data exchange with external organizations.
6. Maintain and verify the accuracy of the master interface register and individual interface agreements. Apply quality control measures to contractor data submissions and support audits of contractors' Interface Document Management Systems to ensure compliance with project standards.
7. Execute the document closure process for all onshore-related IAs upon EPCI completion, ensuring that final, as-built drawings and documents are correctly formatted and issued to third parties. Utilize tracking logs to expedite outstanding IA closures.
8. Perform rigorous quality assurance checks to ensure contractor-managed onshore IAs are fully closed. Verify that contractors' final technical documentation accurately incorporates all data, revisions, and inputs received from agreed IAs.
9. Maintain interface management databases to identify documentation bottlenecks and risks. Prepare data-driven status reports for senior management and manage the interface lessons-learned registry to capture insights for future project phases.
Part B: Person Specification - Minimum Requirements
Qualifications
- Bachelor's degree in sciences or engineering.
Knowledge and/or Experience
- 8 years of interface management experience in oil and gas projects.
- Experience with oil and gas companies, contractors, or service companies.
- Experience working in large scale operating organizations in Operations, Engineering, Projects, Subsurface, etc.
- Experience in developing Interface Management Plans, developing interface management processes, and creating project interface registers and interface reporting systems.
- Experienced with interface coordination and support activities and documentation.
Technical and Business Skills
- A good proficiency in written and spoken English.
- Proficiency in interface management software.
- Exceptional organizational and multitasking skills to manage multiple interface activities simultaneously.
- Computer literacy involving the regular use of professional office applications to prepare status of interface and agreement decisions from 3rd parties, stakeholders and shareholders alike.