Secretary

Secretary

Key Responsibilities

• Assist the leadership team with various administrative tasks, including support for offshore operations.
• Provide administrative support during the absence of the Asset secretary.
• Manage expenses for functional leads in field operations.
• Coordinate logistics and practical arrangements for VIP visits.
• Act as liaison for IT and facility management during department town halls.
• Promote compliance with company systems and rules, and assist with the introduction of travel policies and online travel systems.
• Support on-boarding of new permanent staff, including ordering hardware and introducing them to the building and intranet.
• Manage non-organic contractor on- and off-boarding, supporting all staff onshore and offshore, as well as other secretaries and assistants.
• Serve as the departmental travel booker.
• Verify and ensure correct accounting details are entered in SAP for travel costs.
• Support the department in ensuring correct accounting details in SAP.
• Create service orders for departmental costs.
• Arrange meetings, book rooms/venues, and organize catering for onshore and offshore events.
• Facilitate the two-day Annual Safety Conference for safety representatives and management.
• Maintain the department's SharePoint page as content editor.
• Perform ad-hoc administrative tasks as required.

Requirements

• Bachelor's degree in Administration, Management, Business, or a related discipline.
• At least 2 years of experience in a relevant field.
• Excellent communication skills in English, both oral and written.
• Strong Microsoft Office skills.
• Knowledge of SAP is beneficial.
• Ability to handle confidential information with discretion.
• Ability to build positive relationships with peers and internal/external stakeholders.
• Attention to detail.
• Positive attitude towards challenges, change, and personal development.
• Ability to meet deadlines, prioritize tasks, and be proactive.