Engineering Systems & Governance Specialist

Engineering Systems & Governance Specialist

Job Purpose

Responsible for coordinating, administering and maintaining engineering systems and governance processes to ensure data integrity, workflow compliance, effective system administration and consistent application of engineering standards across company-operated facilities. The role supports engineering change management, equipment tagging, engineering deviation control, specification management and Technical Authority governance.

Key Responsibilities

• Engineering Systems Administration:
  • Coordinate, administer and maintain engineering management systems, including Management of Change (MOC), Engineering Deviation Requests (EDR), Tag Management Systems (TMS) and Specification Management.
  • Ensure system availability, data accuracy, integrity, controlled access and compliance with applicable requirements.
  • Maintain system reference data, administrative settings and records, coordinating resolution of operational issues with relevant support teams.
• Management of Change (MOC):
  • Coordinate engineering MOC activities with initiators, reviewers, Technical Authorities and relevant stakeholders.
  • Administer electronic workflows, monitor outstanding actions and follow up to ensure timely progression, implementation and closure.
  • Process approved extensions and reassignments, maintain system records and respond to workflow-related queries.
• Tag Management System (TMS):
  • Administer and maintain equipment tagging and numbering systems to ensure consistency across company-operated facilities.
  • Review and coordinate tag requests, user access and approved system changes.
  • Resolve equipment identification and tag-numbering queries and monitor compliance with established numbering conventions.
  • Maintain equipment numbering procedures and related reference information.
• Engineering Specifications and Standards:
  • Coordinate the development, review, revision, approval, publication and communication of engineering specifications and standards.
  • Liaise with Subject Matter Experts and stakeholders to incorporate applicable industry standards, regulatory requirements, operational experience and lessons learned.
  • Maintain specification registers and monitor review, approval and publication status.
• Engineering Deviation Requests (EDR):
  • Administer the engineering deviation management system and coordinate deviation workflows from initiation through technical review, approval and closure.
  • Monitor pending actions, review records for completeness and data quality, and provide functional system support.
  • Prepare periodic status and performance reports.
• Reporting, Dashboards and Performance Monitoring:
  • Maintain engineering systems databases, dashboards and reporting tools.
  • Monitor KPIs, workflow performance and governance metrics.
  • Validate source data, reconcile inconsistencies, identify trends and bottlenecks, and prepare periodic reports, presentations and analyses for management and stakeholders.
• Technical Authority Framework:
  • Coordinate and administer the Technical Authority Framework, including nominations, approvals, role assignments and validity records.
  • Maintain an accurate and up-to-date Technical Authority register.
  • Coordinate updates, monitor compliance and support governance reviews and management reporting.
• User Administration and Functional Support:
  • Provide day-to-day user administration and functional support for engineering systems, including access requests, role assignments, workflow queries, data clarification and issue resolution.
  • Coordinate with system owners, IT and relevant support teams to resolve operational issues.
  • Maintain records of administrative activities and communicate issue status to relevant users.
• Data Quality and Continuous Improvement:
  • Perform system stewardship and data-quality assurance activities to ensure completeness, accuracy and consistency of engineering records.
  • Identify data gaps, duplicate or inconsistent records and potential control weaknesses.
  • Coordinate corrective actions, monitor closure and recommend improvements to system administration, reporting, workflows and governance compliance.

Key Competencies

• Engineering systems administration and governance
• Management of Change (MOC) processes
• Engineering deviation management
• Equipment tagging and numbering systems
• Engineering specifications and standards management
• Technical Authority governance
• Data integrity and quality assurance
• KPI monitoring, dashboards and management reporting
• Stakeholder coordination and user support
• Continuous improvement and process control