CP Materials Management Advisor JG5

Materials Management Advisor

Key Responsibilities

• Execute end-to-end commercial and procurement activities for materials required to support Turnaround (TA) events as well as projects and constructions, ensuring the right material, specification, quality, price, and delivery date are achieved.
• Work closely with Engineering, TA, Maintenance, Planners, Logistics, Warehouse, Commercial Leads, and suppliers to convert approved material demand into purchase orders and ensure timely material readiness for Turnaround/Project execution.
• Demonstrate a strong commitment to HSSE and Ethics & Compliance throughout all procurement activities.
• Review assigned Purchase Requisitions (PRs) for completeness, technical specifications, quantities, delivery requirements, and procurement readiness.
• Collaborate with Engineering, Maintenance, Material Planning, and end users to clarify technical requirements and specifications.
• Identify suitable approved suppliers, OEMs, and authorized distributors, and issue complete Requests for Quotation (RFQs).
• Manage supplier communications, technical/commercial clarifications, and quotation follow-up throughout the sourcing process.
• Coordinate timely Technical Bid Evaluations (TBE) and prepare Commercial Bid Evaluations (CBE), considering price, delivery, Incoterms, payment terms, and total cost.
• Develop commercial negotiation positions and negotiate price, delivery, payment terms, warranties, and other commercial conditions.
• Prepare sourcing recommendations, obtain required approvals, and issue Purchase Orders (POs) in SAP/ERP in accordance with procurement governance.
• Ensure POs accurately incorporate agreed technical specifications, datasheets, documentation, commercial terms, and required delivery dates.
• Obtain supplier PO acknowledgement and manage deviations from agreed technical, commercial, and delivery requirements.
• Monitor and expedite POs, coordinating with suppliers, Engineering, inspection, and expediting teams to ensure material readiness against Required-on-Site (ROS) dates.
• Identify potential delivery risks early and drive recovery and mitigation plans with suppliers to protect Project/Turnaround milestones.
• Coordinate with Logistics, Freight Forwarders, and Materials Management to ensure timely shipment, customs clearance where applicable, and material delivery.
• Manage PO amendments, commercial issues, invoice/payment discrepancies, shortages, incorrect supplies, and supplier performance, escalating critical risks as required.
• Maintain accurate SAP/ERP procurement records, material trackers, savings/value records, and procurement documentation, and support PO close-out and lessons learned.
• Prepare and submit Approval to Tender (ATT) and Approval to Award (ATA) packages in accordance with the applicable Manual of Authorities (MOA), ensuring all required commercial justification, evaluations, recommendations, and supporting documentation are complete and approved.

Requirements

• Proven experience in materials management, procurement, or supply chain roles supporting turnaround events, projects, or construction activities.
• Strong understanding of procurement processes, commercial negotiations, and supplier management.
• Experience with SAP/ERP systems for procurement activities.
• Excellent communication and coordination skills, with the ability to work closely with cross-functional teams and external suppliers.
• Commitment to HSSE and compliance standards.
• Strong organizational skills and attention to detail.