Vessel Coordinator
Location
Kirmington, United Kingdom (Offshore)
Contract Details
- Start Date: 1st November 2026
- End Date: 15th December 2026 (Possible Extension)
- Work Style: Single 28-Day Rotation
- IR35 Determination: OUTSIDE IR35
Role Objective
Coordinate safe and efficient offshore activities aboard an array-cables termination vessel supporting a major construction programme. Maintain clear operational interfaces between contractors, vessel crews, offshore management, and onshore coordination functions. Ensure vessel, personnel, cargo, and aviation activities comply with project procedures, operational processes, and HSE expectations. Provide reliable daily planning, reporting, and logistics coordination while deconflicting simultaneous operations and maintaining progress.
Key Responsibilities
- Coordinate daily activities with the Marine and Helicopter Coordination Centre.
- Act as the primary operational point of contact between contractors, vessel crews, offshore teams, and onshore stakeholders.
- Schedule and facilitate meetings while maintaining clear communication across project interfaces.
- Coordinate relevant vessel operations within the field and support Service Operation Vessel, jack-up vessel, and crew-transfer-vessel logistics.
- Submit and verify vessel activity reports and provide operational input to Daily Planning Meetings.
- Support HSE initiatives, safety walks, and the continued development of a strong offshore safety culture.
- Provide cover for selected Site Manager responsibilities when delegated or required.
- Identify and propose improvements to Offshore Site Management tools, processes, and procedures.
Tasks
- Plan and coordinate construction SOV, jack-up vessel, marine, and helicopter activities, including the preparation of supporting documentation.
- Prepare operational lookaheads and contribute to daily execution planning.
- Liaise with packages and contractors to maintain progress and deconflict simultaneous operations.
- Coordinate crew-transfer-vessel logistics with Offshore Operations.
- Maintain daily dialogue with contractors and vessel crews to ensure compliance with site procedures and the Site Operations Management System.
- Keep vessel masters informed of relevant project activities, interfaces, and operational changes.
- Assist the Construction Manager with logistics and other assigned activities.
- Chair or attend contractor interface and kick-off meetings.
- Coordinate personnel procedures, crew changes, port calls, and approved manifests.
- Track and control cargo movements on and off the vessel, including declarations to relevant authorities.
- Monitor vessel best practice in the operation of walk-to-work systems.
- Capture lessons learned and raise change requests supporting continuous improvement.
Deliverables
- Personnel manifests for crew changes and daily offshore operations.
- Cargo manifests and supporting declarations.
- Three-day lookahead planning information.
- Daily execution coordination plans and verified vessel activity reports.
- Safety-walk records, HSE reports, and implementation of the Safety Card system.
- Captain meeting minutes and port-call plans aligned with daily planning.
Decision Authority / Responsibility
- Coordinate day-to-day offshore vessel, aviation, logistics, and interface activities within approved project procedures.
- Escalate safety, schedule, simultaneous-operations, cargo, or compliance concerns through the appropriate project routes.
- Challenge non-compliant behaviours and reinforce accountability among offshore personnel and contractors.
- Recommend practical improvements to vessel coordination, logistics, and Offshore Site Management processes.
Requirements
- Legal eligibility to work in the United Kingdom is mandatory.
- Medior or senior-level experience with a proven track record in vessel coordination, offshore operations support, or a closely related role.
- Valid GWO Sea Survival, Working at Heights, First Aid, Fire Awareness, and Manual Handling training.
- Valid HUET with CA-EBS certification.
- Valid offshore medical certification, including the Chester Step Test.
- Experience coordinating vessel, marine, helicopter, crew-change, port-call, and cargo activities in an offshore construction environment.
- Working knowledge of simultaneous-operations coordination, the Site Operations Management System, walk-to-work systems, and offshore HSE reporting.
- Strong communication, planning, meeting-facilitation, and stakeholder-management skills across offshore and onshore interfaces.
- Able to provide a compliant, up-to-date personal PC and/or iPhone and permit installation of the required device security and management software.
- Successful completion of the required background verification before onboarding.