PMC Senior Document Controller Engineer
Location: Madrid, SpainContract Type: Contract
Contract Length: 7 months
Job Purpose
The PMC Senior Document Controller Engineer is responsible for overseeing the entire lifecycle of project documentation within a Project Management Consultancy (PMC) framework. The role ensures accuracy, accessibility, compliance with industry standards, and effective management of document control systems. This position involves both hands-on document management and supervisory responsibilities, including training junior staff.
Key Responsibilities
- Manage documentation flow, including receiving, registering, tracking, distributing, and archiving all incoming and outgoing documents (e.g., contracts, drawings, specifications, QA/QC records).
- Ensure compliance with established quality standards (such as ISO documentation standards), regulatory requirements, and client specifications.
- Maintain data integrity and security of all project documents, managing access rights and version control.
- Supervise and mentor a team of junior document controllers and administrative staff, providing training on systems and procedures.
- Coordinate with diverse stakeholders, including project managers, engineers, contractors, and clients, to ensure timely document review, approval, and retrieval.
- Conduct regular audits and quality checks of the document management systems and records to maintain accuracy and address compliance issues.
- Generate reports, registers, and logs for progress meetings, management reviews, and audits.
- Support construction and commissioning activities, documentation, reporting, project handover, and close-out processes.
- Develop and implement robust document control procedures and workflows across projects.
Requirements
- Expert knowledge of electronic Document Management Systems (EDMS) such as Aconex, SharePoint, or Documentum.
- Strong organizational skills and exceptional attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work effectively in a demanding team environment.