Job Title: Junior Advisor External Workforce
Location: Solna, Stockholm, Sweden
Client: Multinational Power Company
Assignment Length: Annual renewable contract
Assignment Type: Residential
Work Schedule: 8 Hours per day / 5 days a week
JOB DESCRIPTION
The role of Junior Advisor within the External Workforce Team is essential for managing the recruitment process of external workers, including temporary workers, seconded employees, consultants, and freelancers.
You will start by supporting senior colleagues and gradually take on more responsibility as you learn the systems and processes. Eventually, you will be responsible for guiding hiring managers, managing requests, and ensuring compliance with internal and legal standards, such as the Swedish Consultancy Act.
Your Tasks and Responsibilities:
- Supporting hiring managers throughout the external hiring process
- You will guide hiring managers through each step of the process-from defining needs and creating requests, to reviewing candidates and finalizing assignments. Your role is to ensure they feel supported and confident in making the right hiring decisions.
- Ensuring compliance with internal policies and legal frameworks (e.g. Swedish Consultancy Act)
- You will help ensure that all external hiring follow the client's internal guidelines and relevant legislation. This includes checking that contracts, documentation, and processes meet legal standards and escalating any uncertainties to legal experts when needed.
- Acting as a point of contact for our broker and internal stakeholders
- You will communicate with our external broker (who manages supplier relations) and internal teams to coordinate hiring activities, resolve questions, and ensure smooth collaboration. You'll be the go-to person for clarifying procedures and solving practical issues.
- Identifying and suggesting process improvements
- You'll play an active role in improving how we work. If you notice inefficiencies, recurring issues, or opportunities to simplify the process, you're encouraged to share your ideas and help implement changes that benefit the whole team.
- Collaborating with legal and senior colleagues on complex cases
- For more challenging situations-such as unusual contract terms, sensitive roles, or legal uncertainties-you'll work closely with experienced colleagues and legal advisors to find the best solutions. This ensures that we maintain high standards and avoid risks.
Team:
The External Workforce Operations Team consists of 11 colleagues spread across 3 locations: Stockholm, Hamburg, and Amsterdam. The team manager is located in Amsterdam. We value collaboration, knowledge sharing, and mutual support across borders. You'll be part of a diverse and engaged team that meets weekly online and occasionally in person.
Skills:
You have a relevant educational background within HR and at least one year relevant experience of the business. You are familiar with the laws and regulations regarding external hiring in Sweden, but we don't expect you to know them by heart - we'll support your learning and growth.
Additionally, you are:
- Service-oriented, thinking along with the business is important
- Proactive. Do you see opportunities? You can take them on!
- Proficient with computer systems such as a Office 365, Vendor Management Systems and SAP
- Fluent in Swedish and English, both spoken and written