Job Title: Document Controller
Location: Kuala Lumpur, Malaysia
Employment Type: Permanent
Visa Status: Applicants must have the right to work in the UK. No sponsorship is available.
We're supporting a well-established industrial company to find an experienced Document Controller to join their operations team. This role is key to ensuring smooth, traceable, and compliant document management for both digital and physical files, supporting multiple functions including logistics, finance, projects, and operations.
If you enjoy structure, organisation, and working as the go-to person for all things admin and documentation—this role could be a great fit.
Key Responsibilities:
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Maintain efficient record-keeping systems for both hard and soft copies of manuals, technical documentation, and operational records.
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Support documentation flow to align with departmental strategies and operational goals.
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Assist in SAP-related tasks including Materials Service Requests (MSR), Release Orders, and Goods Receipts.
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Attend and participate in SAP system training sessions as needed.
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Receive, stamp, verify, and process invoices in line with company procedures and timelines.
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Distribute and file all contract documentation, ensuring proper version control and traceability across multiple departments and stakeholders.
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Update and manage electronic filing systems to ensure accurate document retrieval and secure archiving.
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Provide administrative and document support to Operations, Drilling, Projects, and other departments as requested.
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Prepare and consolidate weekly and monthly departmental performance reports.
Skills & Experience Required:
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Minimum of 5 years’ experience in a similar document control or administrative role.
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Prior experience in oil & gas or industrial operations preferred.
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Diploma in Office Administration or a similar field.
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Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
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Familiarity with electronic document control systems and SAP is an advantage.
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Good organisational skills with a keen eye for accuracy and detail.
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Strong verbal and written communication skills in English.
This role is ideal for someone who takes pride in maintaining high standards of document integrity, works well across multiple teams, and has a proactive, can-do attitude.