Sub-Project Manager - Relocation & Logistics

Sub-Project Manager - Relocation & Logistics

Location: Stockholm, Sweden (Sundbyberg office with up to 40% remote work)
Remote Work: Up to 25% (potentially up to 40% based on project needs)
Assignment Period: 20 April 2026 - 19 April 2028
Option to Extend: Up to 19 April 2032 (1+1+1+1 years)
Scope: 80-100% of full-time
Travel: Domestic and/or international travel may be required
Seniority Level: Expert (10+ years of experience)
Language Requirement: Swedish (Proficient)
Contract Type: Consultant Assignment

Assignment Description

We are seeking a Sub-Project Manager - Relocation & Logistics with strong expertise in managing large-scale office relocations and logistics projects. This role involves both practical and administrative responsibilities and requires a proactive, results-driven professional with excellent communication and stakeholder management skills. The ideal candidate can understand and manage project and organisational interdependencies while promoting consistent methodologies.

Key Responsibilities

• Take operational responsibility for sub-project schedule, budget, and outcomes

• Plan, track, and report project progress to the main project manager

• Collaborate with other sub-project managers, stakeholders, and relocation ambassadors

• Manage project risks according to internal routines

• Review lease agreements and current unit locations; coordinate overall relocation

• Oversee inventory planning for furniture, lighting, AV, and IT equipment (move, reuse, sell decisions)

• Develop logistics plans for transport, elevator capacities, and current and new facilities

• Prepare procurement documentation and support bid evaluations for moving and logistics services

• Prioritise and make decisions to drive orders, deliveries, and installations

• Coordinate communications regarding relocation to employees in collaboration with the Communication sub-project manager

• Plan and allocate resources for deliveries, installations, and moving activities

• Oversee goods receipt until operational management is in place at the new head office

• Participate in weekly project meetings and report on sub-project status

• Continuously update status in the designated project management tool

• Compile final report summarising outcomes for the Relocation & Logistics sub-project

• Manage the handover to operations

Key Requirements

• Minimum 10 years' experience in sub-project management, preferably within relocation and logistics

• Proficient in Swedish

• Strong organisational, communication, and stakeholder engagement skills

• Ability to manage practical and administrative aspects of complex office relocation

• Experience preparing procurement documentation and supporting bid evaluation

• Skilled in resource and risk management within project frameworks

• Proficient in project management tools and reporting

Benefits

• Flexible work schedule with up to 40% remote work

• Long-term assignment potential, with extension options up to six years

• Opportunity to lead a major relocation project for a large organisation in Stockholm

Apply now if you are an experienced Sub-Project Manager ready to drive an impactful relocation and logistics initiative. Join a dynamic team and shape the future work environment of a leading organisation.