Senior Technical Assistant
Location: Qatar (Project Site)
Qualification:
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Diploma or equivalent with appropriate training in computer software, clerical activities, and office administration.
Experience:
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Minimum 5 years of experience in administration/clerical functions, including strong computer skills and database management.
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Advanced knowledge of MS Office applications.
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Skills: creativity, initiative, teamwork, strong written, communication, and interpersonal skills.
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Familiarity with project execution and tendering terminology and basic technical understanding.
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Knowledge of PDMS project document control systems is desirable.
Primary Duties and Responsibilities:
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Assist Project Manager/Construction Lead in all administrative and clerical duties for the NGL-5 Project.
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Supervise administrative and office support functions, ensuring confidentiality at all times.
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Maintain an efficient filing system, process incoming/outgoing mail, and liaise with relevant departments on administrative issues.
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Maintain and update comprehensive office filing systems for correspondence, reports, minutes of meetings, and confidential project documents.
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Track correspondence from Management, Department Heads, and Division Heads; distribute to action parties per Manager directives.
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Process duty visit forms and expense claims, coordinating approvals and forwarding to HR.
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Manage office stationery requirements, prepare call-off orders, and maintain stock levels.
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Maintain updated telephone lists for the department.
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Track outstanding action items and follow up with departments to ensure completion.
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Prepare, type, check, and dispatch memos, reports, letters, and faxes with appropriate signatures.
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Arrange safety clothing and PPE for project staff as required.
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Coordinate security passes for project sites including Mesaieed, Refinery, and Ras Laffan.
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Maintain spreadsheets tracking project staff records, area access passes, H2S certificates, TAAS, allowances, leave plans, and training schedules.
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Coordinate recruitment schedules and interviews in liaison with HR and PS departments.
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Maintain project fact sheets and records for instant access, including variation and WCR history.
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Coordinate SAP data input related to project handover requirements.
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Prepare and deploy project handover dossiers.
Skills & Competencies:
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Strong organisational, clerical, and administrative skills.
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Excellent written and verbal communication skills.
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Ability to manage confidential information with discretion.
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Proficient in MS Office and project document control systems.
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Strong attention to detail and follow-up.
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Team player with initiative and problem-solving capability.