43.SR. PROCUREMENT OFFICER
Job purpose:
To coordinate and execute various procurement, strategic sourcing & category management activities & processes pertaining to strategic sourcing and category management related tasks, tendering and contracts administration, supplier performance management and contract management according to the internal policies &procedures and in close coordination with internal and external stakeholders and under the supervision of Procurement management hierarchy.
Key accountabilities:
1. Strategic Sourcing:
- Study and support to prepare demand analysis report by conducting analysis on
various historical procurement data and future procurement annual plans, compute
each category's baseline spend & the current sourcing process, and draft the TCO
model in order to generate the baseline for fact-based strategic sourcing effort.
- develop supply analysis reports draft by assessing & analysing the global & local
supply market, identifying potential suppliers based on specific criteria, and generate
supplier portfolio in order to establish an open & competitive environment to source
for each category.
- Support in the preparation of category's sourcing strategy by analysing the supply
& demand analysis reports, and assess the potential sourcing risks & savings to
come up with improvement plans, to captures the full potential and aligned to
department's objectives.
- Manage the tendering process formalities from start to end including the preparation,
administration, tender evaluation, contract drafting and negotiation, Etc. in full
compliance with QAPCO internal policies and procedures.
- Track and facilitate the execution of implementation plan activities to ensure the
realization of the strategies & plans, and that cost savings are sustained or improved
over time when there is a change from existing to new suppliers or when there is
new ways of working with existing suppliers.
2. Supplier Management
- Facilitate and coordinate the supplier registration & pre-qualification activities
between the end users and supplier, such as activities to shortlist suppliers based
on established registration & prequalification criteria, and engaging with supplier
community, in order to attract qualified suppliers and to ensure the proper
administration of suppliers within the department & QAPCO as a whole.
- Analyse and assign supplier segmentation by reviewing against set criteria and
support in maintaining the segmentation database so that appropriate efforts can be
channelled to the respective suppliers based on their segmentation (e.g. strategic,
preferred, transactional supplier).
- Implement and track supplier performance management processes & activities by
conducting the supplier performance evaluation, determining the course of action
post the evaluation, and compiling supplier rating & recommendation in order to drive
supplier improvements to support QAPCO's business operations.
3. Contracts Management
- Administer and facilitate the contracts management activities & processes pertaining
to contract administration, compliance management, claim management and
contract closure in order to ensure suppliers perform &deliver their items I services
as per the contract and to safeguard QAPCO's interests and reputation.
4. Business Stakeholders Support
- Provide timely supply market insights, data & knowledge and internal I external
analysis to business stakeholders as well as providing potential sequences from
current & future impactful events in supporting engagement with business
stakeholders to stay informed and assist in decision making.
5. SAP and a-procurement
- Fully utilize the ERP systems and e-procurement platform in all activities relating to
tendering and price enquiry, PO and contracts establishment and amendments,
invoice monitoring, expediting and all other related works.
- Maximize the implementation of SAP Ariba a-procurement platform in tendering and
Price enquiry process whenever applicable.
- Fully utilize reporting systems applied and apply data sharing and updating in shared
space.
6. Policies, Systems, Processes & Procedures
- Provide inputs and implement departmental policies, systems and procedure so that
all relevant procedural/legislative requirements, fulfilled while delivering a quality,
cost-effective service.
7. Quality, Health, Safety, & Environment
- Ensure compliance to all relevant quality, health, safety and environmental
management procedures and controls within a defined area of activity to guarantee
employee safety, compliance, delivery of high-quality products/service and a
responsible environmental attitude.
8. Statement and Reports
- Prepare departmental statements and reports timely and accurately to meet QAPCO
and department requirements, policies and standards.
9. Related Assignments
- Perform other related duties or assignments as directed .
Qualifications, experience, & skills:
Minimum Qualifications:
- Bachelor's degree in Engineering (for MRO and Chemical groups) or Business
Administration for other related groups.
Minimum Experience:
- 10-15 years' experience in related areas, preferably in Oil & Gas or Petrochemical
industry.
- Hands-on operations and I or production experience in the same industry is desirable.
Job-Specific Skills (Generic I Technical):
- Fluent in both written and spoken English.
- Computer literate.
Communications & working relationships:
Internal:
- Finance.
- Various user departments for clarifying requirements.
External:
- Existing & potential suppliers I vendors I contractors.
Context, work environment & decision-making authority:
Key decisions having significant impact on the Strategic Sourcing &Category Management Department are referred to the Line manager for approval before implementation.
- The job holder exercises financial and non-financial authority as per the level established
by the QAPCO management and stipulated in the TOFA.