Job Title: Board & Governance Coordinator
Location: Malaysia
Position Summary
An opportunity is available for a Board & Governance Coordinator to support the effective planning, coordination, and documentation of Board, Board Committee, and senior management meetings. This role plays a key part in ensuring high-quality governance processes, accurate documentation, and efficient boardroom operations within a regulated corporate environment.
You will work closely with Directors, senior leadership, and corporate secretarial teams to ensure meetings are well-organised, properly documented, and fully compliant with governance requirements.
Key Responsibilities
Meeting Planning and Coordination
- Lead end-to-end coordination of Board, Board Committee, and management meetings
- Develop and maintain annual meeting schedules in collaboration with key stakeholders
- Liaise with Directors and senior management to ensure timely submission of meeting materials
Meeting Documentation and Papers Management
- Review, compile, and verify Board and Committee papers for completeness and accuracy
- Ensure meeting materials meet internal governance standards in terms of clarity, consistency, and formatting
- Manage distribution of meeting papers via digital board portals or equivalent systems
Minutes Taking and Follow-Up Actions
- Attend meetings and prepare accurate, high-quality minutes capturing discussions, decisions, and action items
- Track and follow up on action items to ensure timely completion and reporting
Governance and Compliance Support
- Ensure meetings are conducted in accordance with relevant legislation, listing requirements, governance codes, and internal policies
- Support the Company Secretary in maintaining proper meeting procedures and governance standards
Continuous Improvement and Process Optimisation
- Identify opportunities to improve meeting processes, templates, and workflows
- Support digitalisation initiatives and best practices in board administration
Requirements
- Diploma or Degree in Business Administration, Law, Corporate Governance, or related field
- Experience in corporate secretarial, governance, or board support roles preferred
- Strong minute-taking and documentation skills
- High attention to detail and organisational ability
- Strong communication and stakeholder management skills
- Ability to handle confidential and sensitive information