Administrative Assistant
Location: Muscat, Oman
Overview
We are seeking a reliable and organised Administrative Assistant to support day-to-day office operations. This role involves managing correspondence, coordinating meetings, maintaining records, and supporting HR and administrative functions to ensure smooth business operations.
Key Responsibilities
- Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently
- Coordinate meetings, appointments, and maintain office calendars
- Manage daily administrative tasks such as filing, typing, scanning, copying, and document binding
- Maintain office supplies inventory, track stock levels, raise purchase requests, and follow up on deliveries
- Handle petty cash transactions with proper documentation and accountability
- Input and maintain accurate data in ERP systems for administrative and operational purposes
- Prepare letters, reports, presentations, and internal communication materials
- Support HR and administrative activities including employee record management, onboarding coordination, and attendance tracking
- Coordinate with vendors, maintenance teams, and service providers for smooth office operations
- Arrange travel logistics including hotel bookings, transportation, and ticketing when required
- Ensure reception area and common spaces are well-presented and maintained
- Support cross-departmental coordination to ensure timely completion of administrative tasks
Candidate Requirements
- Bachelor's degree or diploma in Business Administration, Office Management, or a related discipline
- Minimum 2-3 years of experience in an administrative role
- Experience with ERP systems (e.g., SAP, Oracle, or equivalent)
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Basic knowledge of office equipment (printers, scanners, PBX systems)
- Excellent communication skills in English; Arabic is an advantage
- Strong organisational, multitasking, and time management abilities
- Professional demeanour with a customer-focused approach
- High attention to detail and commitment to maintaining confidentiality
- Positive attitude, reliability, and ability to work independently and as part of a team