Job Title: Project Assistant - Office Support & Coordination
Location: Muscat, Oman
Assignment Type: Resident - 5 days per week
Contract Duration: 12 months (renewable)
Start Date: ASAP
Overview:
We are recruiting for a Project Assistant to support a high-profile LNG project based in Muscat. This is an exciting opportunity for a highly organised and proactive individual to join a dynamic team and provide crucial administrative and project coordination support across local and international locations (Oman and France).
Key Responsibilities:
Administrative & Organisational Support
- Manage incoming/outgoing mail and electronic correspondence; maintain digital and physical filing systems
- Draft and edit correspondence, meeting minutes, reports, and internal notes
- Prepare dashboards, statistics, charts, and PowerPoint presentations
- Manage calendars, book appointments, and schedule meetings
- Support travel arrangements (flights, hotels, visas, transport, restaurants) for team members
- Coordinate onboarding/offboarding of employees, interns, and contractors
- Assist with purchase requests in SAP (training provided)
- Support office administration and general services within the Muscat site
- Help manage admin documentation, HR assistance tasks, and training compliance tracking
- Support procurement and technical service processes (tenders, POs, invoices, etc.)
Communication & Coordination
- Handle incoming telephone calls and coordinate visitor reception
- Register team members for training courses, conferences, and seminars
- Distribute internal and legal documents within the organisation
- Maintain intranet pages, organisational charts, and internal presentations
- Coordinate logistics and project assistance with colleagues in Oman and France
- Support onboarding by arranging IT access, badges, and workspaces
Required Profile:
- Minimum 5 years' experience in a similar administrative or coordination role
- Bachelor's degree in Business Administration or a related field
- Fluent in English (spoken and written)
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable working with numbers
- Strong organisational and time-management skills
- Ability to multitask and maintain confidentiality
Additional Information:
- This is a resident role based in Muscat, Oman
- Applicants must be authorised to live and work in Oman or be eligible for visa sponsorship
- Role supports both local and international teams and may involve cross-location coordination