Job Title: Office Assistant
Location: Abu Dhabi, UAE
Contract Type: Secondment, 2-Year Fixed Term
Working Schedule: 5 days on / 2 days off
Overview
We are seeking an organised and proactive Office Assistant to support a project taskforce team and client representatives. In this role, you will provide comprehensive administrative and clerical support to ensure smooth coordination, documentation, and execution of project-related activities. You will play a key part in keeping the team organised, meetings prepared, and communication streamlined across departments and with external partners.
Responsibilities
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Prepare and maintain meeting rooms before and after use, ensuring cleanliness and readiness.
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Provide hospitality and serve beverages during meetings.
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Carry out general office tasks including filing, scanning, photocopying, and maintaining records.
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Follow up on task assignments and deliverables with internal team members and external partners.
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Prepare purchase requests, monitor order status, and liaise with vendors and suppliers.
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Monitor and manage office supplies and maintain stock levels.
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Prepare reports and maintain spreadsheets in Excel.
Key Interactions
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Internal: Project secretariat, general services, IT, and related departments.
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External: Clients, vendors, and suppliers.
Requirements
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Previous experience in office administration or clerical support.
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Strong organisational and multitasking skills.
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Proficient in MS Office, particularly Excel.
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Professional communication skills for interaction with clients and internal teams.
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Ability to work independently and ensure high standards of service and organisation.
Additional Information
This position offers the opportunity to work within a dynamic project taskforce environment, supporting both technical and client-facing teams.