Job Title: Document Controller
Working Location: Doha, Office based
Contract Type: Contract Role until December 2030
Work Schedule: 5-days per week / Residential Role
Key Responsibilities:
- Provide assistance to Senior Document Controllers, Document Controllers, and Senior Technical Assistants on project document control using PDMS
- Coordinate with Supervisor to process project documents within the minimum possible turnaround time to meet contractual review cycles
- Carry out quality checks on deliverables received from Contractor and distribute to Project Management Team (PMT) using Document Distribution Matrix (DDM)
- Assist in the preparation of DDM using Contractors Master Document Register (MDR) for PMT review/approval
- Record and report technical correspondence, track transmittals through several review cycles and multiple reviewers
- Establish and implement an electronic retrievable system for all closed out standards and standard drawings
- Generate weekly internal and external overdue reports for project deliverables and weekly SPIR status reports for Supervisor review and distribution to other Reviewers
- Assist in generating External Transmittal to close out documents in PDMS and issue the same to Contractor after PE approval signature
- Carry out independent document control activities for minor Engineering Consultancy Services and Front End Engineering Design (FEED) projects as instructed by Supervisor
- Provide upkeep and maintenance of PDMS/ASSI for project documentation and hard copy filing of original Contractor Transmittals and signed External Transmittals in line with QMS requirements
- Coordinate with Supervisor for close out of projects, assist in the review of final project documentation, and provide assistance in archiving/disposal of documentation for completed projects
- Take initiative to highlight anomalies and report to Supervisor so that corrective action can be initiated to avoid delays in the document review cycle
- Assist in development of new procedures to increase the efficiency of the system for better traceability and retrievability
- Maintain and update a comprehensive filing system in the Division by utilizing the Correspondence Tracking System; maintain a back-up system and ensure the system is updated for audit purposes
- Assist the Supervisor in Qatari Development programs
- Work beyond normal working hours as and when required, including weekends as necessary
- Act as delegate for other Senior Personal Assistants, Personal Assistants, and Admin Assistants
- Follow up on Security pass, Time sheets, Reports, and other requirements of the Section
Requirements:
- Higher Secondary level of general education supplemented with training on computers
- Minimum five (5) years experience in clerical functions
- Ability to work with minimum guidance and demonstrate a high degree of drive and initiative
- Willingness to work beyond normal working hours, including weekends as necessary
- Training on records management and automated systems is considered an advantage
- Good written and spoken English and working skills are essential
Benefits:
- Office-based role
- Long-term contract until December 2030
- 5-day work week in a residential setup
This role offers an exciting opportunity to join a skilled team and contribute significantly to the management and organization of critical project documentation in Doha. If you possess the required skillset and are driven to ensure efficient document control processes, we encourage you to apply.
Working Location: Doha, Office based
Contract Type: Contract Role until December 2030
Work Schedule: 5-days per week / Residential Role
Key Responsibilities:
- Provide assistance to Senior Document Controllers, Document Controllers, and Senior Technical Assistants on project document control using PDMS
- Coordinate with Supervisor to process project documents within the minimum possible turnaround time to meet contractual review cycles
- Carry out quality checks on deliverables received from Contractor and distribute to Project Management Team (PMT) using Document Distribution Matrix (DDM)
- Assist in the preparation of DDM using Contractors Master Document Register (MDR) for PMT review/approval
- Record and report technical correspondence, track transmittals through several review cycles and multiple reviewers
- Establish and implement an electronic retrievable system for all closed out standards and standard drawings
- Generate weekly internal and external overdue reports for project deliverables and weekly SPIR status reports for Supervisor review and distribution to other Reviewers
- Assist in generating External Transmittal to close out documents in PDMS and issue the same to Contractor after PE approval signature
- Carry out independent document control activities for minor Engineering Consultancy Services and Front End Engineering Design (FEED) projects as instructed by Supervisor
- Provide upkeep and maintenance of PDMS/ASSI for project documentation and hard copy filing of original Contractor Transmittals and signed External Transmittals in line with QMS requirements
- Coordinate with Supervisor for close out of projects, assist in the review of final project documentation, and provide assistance in archiving/disposal of documentation for completed projects
- Take initiative to highlight anomalies and report to Supervisor so that corrective action can be initiated to avoid delays in the document review cycle
- Assist in development of new procedures to increase the efficiency of the system for better traceability and retrievability
- Maintain and update a comprehensive filing system in the Division by utilizing the Correspondence Tracking System; maintain a back-up system and ensure the system is updated for audit purposes
- Assist the Supervisor in Qatari Development programs
- Work beyond normal working hours as and when required, including weekends as necessary
- Act as delegate for other Senior Personal Assistants, Personal Assistants, and Admin Assistants
- Follow up on Security pass, Time sheets, Reports, and other requirements of the Section
Requirements:
- Higher Secondary level of general education supplemented with training on computers
- Minimum five (5) years experience in clerical functions
- Ability to work with minimum guidance and demonstrate a high degree of drive and initiative
- Willingness to work beyond normal working hours, including weekends as necessary
- Training on records management and automated systems is considered an advantage
- Good written and spoken English and working skills are essential
Benefits:
- Office-based role
- Long-term contract until December 2030
- 5-day work week in a residential setup
This role offers an exciting opportunity to join a skilled team and contribute significantly to the management and organization of critical project documentation in Doha. If you possess the required skillset and are driven to ensure efficient document control processes, we encourage you to apply.