Job Title: Administrative Support / Junior Executive Assistant
Location: Madrid, Spain
Assignment Type: 12-Month Renewable Contract
Working Hours: Part-time – 4 hours per day, 5 days per week (50% workday)
About the Role
We’re seeking a proactive and highly organised Administrative Support professional to join a dynamic international team on a part-time basis. This is a fantastic opportunity for someone looking to gain hands-on experience in a global business environment, supporting senior staff with core administrative functions. You'll play a vital role in keeping things running smoothly — from managing expenses and bookings to day-to-day coordination tasks.
Key Responsibilities
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Process and track invoices, ensuring accurate and timely submissions
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Coordinate travel arrangements, including flights, accommodation, and transport
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Prepare and process expense reports, manage receipts, and support reimbursements
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Handle incoming and outgoing mail and postal activities
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Provide administrative assistance to executives and wider team
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Maintain well-organised records and assist with general office administration
Required Skills & Experience
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Previous experience in an administrative or executive assistant role preferred
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Fluency in English and Spanish (both written and verbal) is essential
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Strong organisational abilities with keen attention to detail
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Capable of multitasking and prioritising effectively in a fast-paced environment
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Confident with Microsoft Office tools (Word, Excel, Outlook)
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Familiarity with travel booking systems is beneficial
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Excellent communication and interpersonal skills
What’s on Offer
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Part-time schedule for improved work-life balance
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Supportive, collaborative work culture
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Valuable experience within an international business setting