Job Title: Administrative Coordinator (Contract)
Location: Markham, Ontario
Employment Type: 1-Year Contract (via third-party employment)
Visa/Sponsorship: Candidates must have the legal right to work in Canada.
Job Purpose:
Provide effective administrative support to office personnel and operational teams across renewable energy sites. This role supports cost and procurement controls, vendor management, reporting, and day-to-day office functions, while ensuring compliance with safety and regulatory requirements.
Key Responsibilities:
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Provide administrative support to office staff, plant management, and technical teams.
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Assist with cost and procurement controls, budget preparation, and billing resolution.
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Manage vendor relationships and generate purchase orders.
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Track orders through to delivery and close-out of purchase orders.
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Prepare reports, correspondence, and operational documents as requested.
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Support supervisors with scheduling and travel coordination.
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Process invoices, maintain inventory and accounting records, and oversee timesheets and related reporting.
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Maintain plant accounting activities and operating logs.
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Coordinate with HR for administrative support when required.
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Serve as a member of the local safety committee.
Qualifications and Experience:
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Associate or Bachelor’s degree with 3 to 5 years of relevant experience, OR high school diploma with 5+ years of relevant administrative experience.
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Strong knowledge of administrative and office support functions.
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Experience with procurement, vendor management, and accounting processes preferred.
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Strong organisational and time-management skills with the ability to prioritise effectively.
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Good problem-solving and analytical judgement skills within defined processes.
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Strong communication skills and ability to collaborate across teams.
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Familiarity with compliance, regulatory, and safety standards.
Additional Information:
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This role is eligible for hybrid work.
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Candidates must comply with company ethics, health, and safety requirements.