Administrative Assistant & Front Desk Attendant
Location: Providence, Rhode Island
Temp-to-perm hire - 3 months initial period through agency contract before conversion
$20-25 per hour
You'll be part of the Facilities Management team where you'll liaise with vendors, visitors, and property management.
You'll play an important role in:
-
Greeting visitors upon arrival informing them of emergency exits and egress plans, and answering incoming calls
- Being responsible for vendor and property management coordination and relations
- Managing incoming and outgoing mail and packages and delivering them to the appropriate employee or department
- Providing administrative and project support to the Facilities department and Boston office employees as needed
- Managing, ordering, setting up and coordinating all catering, staying within budget for all events, and maintaining a stocked kitchen
- Ordering and maintaining office supply inventories and managing the spending budget for various vendors.
Working hours can vary per week.
Requirements:
- Have a kind, helpful and professional demeanor
- Have strong attention to detail, are well-organized, and have the ability to multi-task
- Are able to ensure tasks are thoroughly completed
- Have strong written and verbal communication skills
- Have excellent time management and the ability to prioritize work
- Have strong interpersonal skills to interact positively with all employees.
- Candidate should have 3-5 years administrative or office manager experience
- Preference for Facility Management experience