Job Title: Administration Coordinator
Location: Grimsby, Lincolnshire
Contract Length: Initial contract until 31 August 2025, with potential for extension
Working Hours: Monday to Friday, 7.5 hours per day
IR35 Status: Inside IR35
We are recruiting an Administration Coordinator to support a high-performing operations team within the renewable energy sector. This is a fantastic opportunity to work on impactful projects in a global environment where operational excellence and sustainability are at the heart of everything.
About the Role:
The successful candidate will provide comprehensive administrative and coordination support across various ongoing projects. This role ensures smooth planning, governance, communication, and documentation within a fast-paced, international environment.
Key Responsibilities:
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Provide planning support and ensure compliance with operational governance.
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Act as liaison for internal global teams on project requests and queries.
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Manage and maintain Statement of Requirements (SoRs) and project trackers.
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Coordinate project status updates, deadlines, and reporting documentation.
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Produce monthly performance dashboards with accurate narrative and data.
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Handle documentation and lifecycle management using the internal system.
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Manage annual reviews and audits of project documentation and performance.
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Facilitate workshops aimed at improving processes and promoting consistency.
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Track and report on scheduling changes and project scope deviations.
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Assist with team onboarding, recruitment, and training material preparation.
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Coordinate near shore/far shore initiatives and meeting governance.
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Provide PA-level support, including diary management and logistics.
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Liaise with site visitors, stakeholders, and ensure clear communication flow.
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Maintain inspection records, safety documentation, and compliance data.
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Act as SAP purchasing super user and support procurement processes.
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Maintain and update team distribution lists and safety packs.
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Support strategic planning and assist in departmental event organisation.
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Ensure all documentation is version-controlled, accessible, and audit-ready.
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Perform ad hoc administrative tasks as required.
Requirements:
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Relevant qualifications and educational background for an administrative support role.
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Proven experience in administration within a busy or technical environment.
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Excellent communication, coordination, and problem-solving abilities.
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Strong IT skills, particularly in Microsoft Word, Excel, PowerPoint, and Outlook.
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Ability to manage competing priorities and maintain high attention to detail.
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SAP experience is desirable but not essential.
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Experience working within a large or international organisation is advantageous.