Key Accountabilities
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Develops bidders lists for assigned RFQ packages, prepares RFQ-specific commercial documents, and issues RFQs to suppliers for bidding. Coordinates any necessary clarifications or revisions.
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Conducts bid openings, prepares bid rankings, drafts bid clarification requests, and issues them to selected bidders while coordinating bidder clarification meetings to ensure a smooth and clear process.
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Reviews bid evaluations with the project team and identifies negotiation points. Coordinates meetings and may lead commercial negotiations with the selected bidder to secure the best possible deal.
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Develops and issues purchase orders (POs) in compliance with standard operating procedures (SOPs), department work instructions (DWIs), ethical codes of conduct, and quality system requirements.
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Arranges and conducts meetings with suppliers, negotiates and issues PO change orders, and prepares project procurement status reports to ensure effective internal and external communication.
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Investigates and addresses accounting's invoice queries, resolves invoice discrepancies with suppliers, and manages, negotiates, and documents back charges with suppliers. Also investigates and responds to document control queries regarding vendor documentation.
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Collaborates with suppliers to ensure timely responses to corrective action requests (CARs) and satisfactory outcomes. If necessary, administers and negotiates warranty claims with suppliers through the resolution process.
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Conducts performance evaluations of suppliers for various types of equipment, materials, and services, ensuring that the Supplier Performance Management System is utilized to provide timely feedback.
Technical Competencies
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Must have a basic understanding of procurement processes and preferably be familiar with assigned commodities and services.
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Demonstrates a solid understanding of policies and procedures relevant to assignments.
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Proficiency in: a) Microsoft Office (Excel, Word, and PowerPoint) b) SAP c) Documentum
Qualifications
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Diploma in engineering with relevant working experience.
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Degree in engineering, business administration, supply chain, operations, or a related field preferred.
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Minimum five years of professional experience applying fundamental concepts, practices, and procedures in purchasing or materials management for graduates. Minimum seven years of relevant working experience for diploma holders.